AMVETS Jobs

Description JOB SUMMARY Manages the operations of the Legal Department by developing, presenting, implementing and maintaining processes that coordinate and improve the efficiencies of the department and timely resolve problems to accomplish needed tasks. Serves as a strategic partner with the Chief Legal Officer to fulfill internal client needs and acts as a liaison with other Sewer District departments. Responsible for managing performance of the daily administrative and support operations of the department. Assists Department staff with proper management of electronic files/documents and works with Information Technology (IT) to maintain and optimize the Department's electronic files platform. Performs other duties of a similar nature as required. ESSENTIAL FUNCTIONS - Establishes and develops collaborative working relationships with department personnel and other Sewer District stakeholders to understand and manage operational needs, best practices, and to educate on roles and functionality. Stays informed of technology, processes and other operational best practices and efficiency concepts. Facilitates change and serves as point of contact and resource for information concerning the activities of the department. Develops electronic or other technical solutions to resolve issues and improve efficiencies. - Manages the performance of administrative activities of the Legal Department, including office management, management of sensitive or confidential files and information, electronic file management, performance management evaluations of subordinate staff, implementation of procedures and managing or assisting with Department records management, payroll, travel, collection and reporting of statistics and training and performance needs and functions. - Acts as the Legal Department lead, in coordination with IT, to implement and maintain system optimization with the Legal Department's electronic document system. Works closely with members of the Legal Department, key stakeholders and IT to advise on system functionality needs. - Coordinates the preparation and maintenance of the Legal Department budget and departmental accounting functions, including coordination and monitoring of outside counsel engagements, invoices, spending and budgets and provides periodic reports to Chief Legal Officer and Finance department. - Supervises department administrative staff in the composition of Board resolutions, editing the same and ensuring accuracy and timeliness. Coordinates resolution requests, agenda items and other Board meeting materials both within the Legal Department and interdepartmental. Oversees and coordinates department administrative staff in the timely preparation and review of minutes for Sewer District Board of Trustees, committees and Suburban Council of Governments meetings. Ensures public notice for same is properly published. - Supervises department staff in the management of public records requests and the Sewer District's records retention program. Works with staff and attorneys to maintain compliance with applicable records management laws, statutes and regulations and to align program policies and procedures to industry best practices. Collaborates with all Sewer District departments to analyze needs and provides guidance in the total lifecycle of records including the set up and maintenance of manual and automated records systems, classification, retention and storage of records as well as the preparation of records for destruction. Must possess or develop a thorough understanding of Ohio's public records laws and the related Sewer District policies and procedures and is responsible for managing the implementation and compliance. - Assists in gathering information on new issues, meetings and client requests. Maintains and tracks outstanding workflow items and statuses to ensure proper and timely responses. Attends meetings as Department represen