AMVETS Jobs

Job ID 12625 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Strong Internal Identified A strong internal candidate has been identified. Job Description POSITION OBJECTIVE The clinic operations coordinator is responsible for managing departmental finances and grant administration as well as client intake while overseeing the administrative operations of the law clinic. This position combines operational leadership with administrative expertise to ensure smooth and efficient day-to-day operations within the high-traffic Kramer Law Clinic, which essentially functions as a law firm and requires ongoing communication and coordination between clients, courts, social service agencies, faculty, and law students. In addition to supervising the clinic department assistant staff and student workers, the Coordinator will oversee our client intake process, manage grant administration, and manage finances for the law clinic and other critical Experiential Education programs including the school's moot court and mock trial teams. This person must have the ability to use discretion and good judgment on sensitive and important matters, which includes handling and processing complex and highly confidential information, and the ability to oversee programs efficiently and effectively. ESSENTIAL FUNCTIONS Ensure the efficient functioning of the clinic's day-to-day operations. This includes overseeing office facilities, managing vendor contracts, and ensuring the availability of necessary supplies and equipment. Oversee internal billing, cash collections, petty cash account, and manage the withdrawal from and deposit to the clinic's Interest on Lawyer's Trust Account. Authorize department expenditures and oversee maintenance of office supply inventory. Manage financial activities of the law school's numerous moot court and mock trial teams, working directly with students and faculty and adjunct coaches regarding travel and all related expenditures, and resolving problems with travel and competition venues. Forecast budget needs. Prepare statistics and reports for the clinical program's numerous grant funders, and gather data and statistics for new grant requests. (35%) Oversee the information technology infrastructure. Ensure that legal and administrative staff have access to and training on the necessary software and systems. Exercise discernment and prudence in managing the client intake process, including determining appropriate referrals to other agencies or services. Employ diplomacy, tact, and sound judgment in making these decisions to ensure the best outcome for the client. Oversee the referral system to and from various courts, bar associations, social service agencies, other departments within the University, and individuals such as attorneys and medical professionals. Maintain the clinic's waitlist of requests for legal representation. (20%) Train and supervise clinic department assistants, and hire, train, and supervise student workers. Evaluate, develop, and implement new office policies and procedures. Administer the student legal intern registration process with the Supreme Court of Ohio, which includes direct communication with students, faculty, and the Dean of Students. Prepare bi-weekly student hours reports for faculty. Plan and attend brief advice clinics for the public.(20%) In collaboration with the clinical faculty and managing attorney, train certified legal interns (90-plus interns per year) on preparing legal documents, standard office procedures, and proper professional protocols. Develop and enforce office policies and procedures. (15%) Develop, maintain, and enforce computer policies for the clinic. Administer the clinic's computer network and software, including the case management system, time/billing system, court calendaring, and uniformity and interconnection of the offices' to