AMVETS Jobs

Job ID 12407 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Job Description POSITION OBJECTIVE Working under general direction, serve in the capacity of accounting clerk in Accounts Payable in a manner that insures complete and accurate accounting of all transactions and facilitates the smooth operation of administrative functions. Perform complex and diverse bookkeeping and accounting duties as they relate to the preparation of reports, statements, invoices or other financial records. ESSENTIAL FUNCTIONS Working closely with buyer and agent service representatives, validate invoices, purchase orders, and payables information to ensure accuracy of all data including unit pricing, pricing extension, freight charges, denial of sales tax, etc. and prepare vendor invoices for processing utilizing PeopleSoft and OnBase by Hyland systems. Research any incorrect or missing information in order to take action and resolve, avoiding errant or duplicate payments. Perform related daily posting to general ledger, miscellaneous billings, and reconciliation of accounts. (43%) Provide a high level of customer-focused and friendly service to university constituents while maintaining highly confidential information on staff, students, and budgets. Plan for peak volume periods and make adjustments to ensure continued high level of customer service. (21%) Process vendor payment requests for payment in a timely manner using PeopleSoft Financials. Research any incorrect or missing information in order to take action and resolve. (10%) Help develop internal controls, identify off-standard situations and recommend or take corrective action. Compile information for and assist with reporting and reconciliation of accounts as directed in an outstanding timely manner. Provide tax-exempt information to vendors as needed. (6%) Research vendor invoices with incorrect or missing information and take appropriate action to resolve. Audit invoices to ensure accuracy of all information including unit pricing, pricing extension, freight charges, denial of sales tax, etc. (6%) Establish and maintain effective communication within the department, as well as, university-wide, and with outside agencies. (6%) Compile information for and assist with reporting as directed. Help develop internal controls, identify off-standard situations and recommend or take corrective action. (6%) NONESSENTIAL FUNCTIONS Maintain effective communication and cross-train within the department to serve as backup to others when assigned. (1%) Perform other duties as assigned. (1%) CONTACTS Department: Continuous contact with department staff to coordinate process timing and workload. University: Continuous contact with university administration, faculty, and staff to provide guidance, training, and other information. External: Moderate contact with university vendors to exchange information Students: Occasional contact with students to exchange information. SUPERVISORY FUNCTIONS None QUALIFICATIONS Experience: 2 to 3 years accounting experience required. Prior accounts payable experience preferred. Education: High school education required, Associate's degree or better in accounting desirable. REQUIRED SKILLS Excellent oral and written communication skills and interpersonal skills; must demonstrate the ability to effectively and professionally communicate and work with various individuals within the department, university, and with individuals outside the university. Ability to use tact and diplomacy, and an ability to work with confidential matters. Strong organization skills; ability to multi-task, prioritize and give attention to detail in order to complete tasks and meet deadlines. Must demonstrate flexibility and ability to work under pressure, must be able and wi