AMVETS Jobs

GENERAL PURPOSE

Performs a variety of professional administrative and managerial duties as needed to assist in planning, directing, and organizing city-wide management functions. Primary duties are anticipated to include oversight of the Justice Court, the Recorder's Office, and the Communications, Finance, Emergency Management, and Information Technology divisions. Additional responsibilities may also include oversight of the Human Resources Division and serving as the City's Risk Manager.

SUPERVISION RECEIVED

Works under the general supervision of the City Manager.

SUPERVISION EXERCISED

Provides general supervision to Justice Court Supervisor, City Recorder, Finance Manager, Information Technology Manager, Communications Manager, and Emergency Preparedness Coordinator.  May also provide general supervision to the Human Resources Manager. Serves as the Acting City Manager in the absence of the City Manager.

Examples of Duties

Promote and follow the City's mission statement, values and expectations. 

Assist the City Manager in the development and general management of the city organization.

Assume full management responsibility for assigned functions, services, and activities.

Manage the development and implementation of goals, objectives, and priorities for each assigned service area; recommend and administer policies and procedures. 

Monitor and evaluate the efficiency and effectiveness of internal service delivery methods and procedures and recommend appropriate resources, service, and staffing levels for assigned functions; allocate resources accordingly, within City policy.

Assess and monitor workload, administrative and support systems, and internal reporting relationships for assigned areas of responsibility; identify opportunities for improvement; direct and implement changes.

Plan, direct, and coordinate, through Division Managers, the work plan for assigned functions; assign projects and programmatic areas of responsibility; provide direction and supervision on key projects; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. 

Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; review performance and make decisions affecting job retention, advancement and discipline; implement discipline and termination procedures.

Develop and conduct regular managers meetings, staff training, retreats, and other meetings.

Oversee and participate in the development and administration of the budget for assigned functional areas; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. 

Participate in the preparation, coordination, and presentation of the City's annual budget, capital improvement budget, and internal fiscal control measures; participate in the development and presentation of financial forecasts and historical information including reviewing expenditures and revenues; participate as a member of the City's Budget Committee. 

Participate in the development of City goals, objectives, polices, and priorities; incorporate community input into goals and objectives for the City Manager's and City Council's approval; develop new polices in consultation with the City Manager; confer with Department Heads and employees regarding significant policy and procedural changes. 

Coordinate and participate in providing responsible staff assistance to the City Manager, City Council, and other City boards and commissions as assigned; attend City Council meetings and other public meetings to assist or represent the City Manager.

Serve as acting City Manager as required; oversee City operations in the City Manager's absence; provide assistance to he City Council; respond to requests for policy implementation direction; review draft City Council agendas and staff reports and conduct agenda setting meetings. 

Coordinate activities of the City Manager's Office with other City departments and divisions and with outside agencies. 

Coordinate research and program options with other city departments; direct or conduct feasibility studies; prepare a variety of reports related to project options and progress; coordinate projects with other departments or governmental agencies.

Supervise studies, surveys, and the collection of information on difficult operational and administrative problems; analyze findings and prepare reports of practical solutions for review. Analyze business or operating procedures to devise most efficient methods of accomplishing work: Plan study of work problems and procedures, such as organizational change, communications, information flow, or cost analysis.  Gather and organize information on problems or procedures including present operating procedures. Conduct internal audits, analyze data gathered, develop information and consider available solutions or alternate methods of proceeding. Organize and document findings of studies and prepare recommendations for implementation of new systems, procedures or organizational changes. 

Represent the City's interests and positions before legislative and rule-maki ng authorities at all levels of government; recommend policies and procedures. Review and analyze legislation for impact on the city; work with legislators to develop or influence legislation; recommend revisions to proposed legislation. 

Participate in city?wide public relations and communications activities; review media releases and public announcements; develop effective working relationships with media personnel to establish city?wide and community good will.

Perform related duties as required.

Minimum Qualifications

1. Education and Experience:

2. Master's Degree from an accredited college or university in business management, public administration, or a closely related field; 

                            AND

               B.   Seven (7) years of progressively responsible experience performing above or

                     related duties: five (5) years of which must have been in a supervisory capacity; 

                                               OR

               C.  An equivalent combination of education or experience.

    

Special Qualifications:

Must possess a valid Utah State Driver's License and meet the requirements of the city's Motor Vehicle Policy.

Additional Qualifications/Information

Essential Functions, Knowledge, Skills, and Abilities:

Thorough knowledge of local government structure and operations, including *budgetary procedures and fiscal management; Justice court system; research and statistical analysis and the evaluation of research data; land use, zoning, federal, state, and local laws; municipal operations and inter?relationships of city departments; budgeting, accounting and related statistical procedures;  various revenue sources available to local governments including state and federal sources;  general office maintenance and practices;  business and technical writing;   interpersonal communication skills; public relations.  *Some knowledge of information technology, networking, cybersecurity, etc.; general civil engineering principles and practices; legal environment associated with human resources, general liability, open and public meetings, public works projects, construction and maintenance; social media and marketing theory and practices; emergency management practices.

Considerable knowledge of principles of management, supervision and employee motivation; the art of diplomacy and cooperative problem solving; public relations and delivery of public presentations.