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Rush University Medical Center University Compliance Administrative Coordinator in Chicago, Illinois

Job Title:

University Compliance Administrative Coordinator

Department:

Regulatory Compliance

Shift:

1st

Full/Part:

Active Regular FT (72 to 80 hours per pay period)

Specialty:

Job Number:

2023-0210

Job Description:

University Compliance Administrative Coordinator

Job Summary :

The University Compliance Administrative Coordinator is central the University Compliance Office by coordinating its day-to-day activities, enabling efficient workflow and the achievement of department goals. With an understanding of the department¡¦s strategies and objectives, the University Compliance Administrative Coordinator supports programmatic administrative elements including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. The position supports the University Compliance Officer with minimal supervision and performs duties maintaining the highest level of confidentiality. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.

Job Responsibilities:

  • Administratively manages special projects/duties; coordinates and participates in department and project meetings.

  • Manages department¡¦s various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements.

  • Manage the preparation and electronic submission, progress reports, and any correspondence related to office activities in compliance with its respective requirements.

  • Responsible for record keeping of accounting unit fiscal operations. Works with University Compliance Officer to conduct budget analysis, prepare annual budget analysis, and implement budget initiatives.

  • Assists in design and maintenance of necessary databases. Oversees proper maintenance and database entry. Manage data collection, analysis, creation, and maintenance of databases

  • Develops and maintains University Compliance Office website presence.

  • Establishes and implements protocols for policy and procedures according to administrative guidelines. Monitors compliance and evaluates effectiveness.

  • Provides coordination and administrative support to the University Compliance Office. Tasks include management of calendars and meeting requests, coordination/preparation of meeting agendas and materials, the development of PowerPoint presentations and Excel spreadsheet support.

  • Administratively coordinates University Compliance Office training outreach.

  • Provides administrative support for the office and staff: answer phones, take messages, maintain electronic calendars. Assist all staff with coordinating meetings as well as record and distribute minutes.

Required Job Qualifications:

  • Bachelor's degree.

  • Three years of administrative experience.

  • Project management experience.

  • Excellent organization skills and strong oral and written communication skills.

  • Proficient with Microsoft Office software.

  • Flexibility and willingness to perform a variety of tasks.

  • Ability to work independently and demonstrates the ability to work effectively with a diverse group of people.

  • Ability to exercise judgment and discretion.

  • Ability to maintain expected level of customer service.

  • Ability to prioritize, multi-task, and re-prioritize using time management skills to expeditiously complete assignments and duties.

Company Highlights:

  • Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.

  • Rush University is known for its high-quality health care education, supportive learning environment, engagement with the urban community and forward-looking education approach.

  • Rush University is ranked 22nd on the Times Higher Education's 2016 list of the world's top 150 universities under 50 years of age.

  • Rush is an academic health system comprising Rush University Medical Center, Rush Copley Medical Center and Rush Oak Park Hospital.

  • Rush was recently ranked first for Quality and Accountability among US academic medical centers in a study conducted by the health care performance improvement company Vizient.

  • The Association for the Accreditation of Human Research Protection Programs (AAHRPP) has awarded Rush full accreditation for three years. Rush is one of the first academic medical centers in Illinois to receive this accreditation.

  • As an academic medical center, Rush University Medical Center in Chicago, Illinois, is committed to advancing medical knowledge through research. Investigators at Rush are involved in more than 1,600 projects, including hundreds of clinical studies to test the effectiveness and safety of new therapies and medical devices, as well as to expand scientific and medical knowledge.

  • RUMC offers a competitive salary, outstanding benefits & the professional advantages of an environment that supports your development & recognizes your achievements.

  • Rush University is home to one of the first medical colleges in the Midwest and one of the nation's top-ranked nursing colleges, as well as graduate programs in allied health, health systems management and biomedical research.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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