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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12698241 Department

Library Administration - Human Resources & Facilities Administration

About the Department

As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University\'s commitment to research and teaching and to using its intellectual resources to help solve the world\'s problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars.

Job Summary

The Financial Manager reports to the Associate Dean of Administration and Operations and will manage financial projects in monitoring the Library operating and capital budgets, endowments, gifts, and grants for Library and as a collaborative partner with Library divisions and/or University-wide administrative units. At the direction and in collaboration with the Associate Dean of Administration and Operations performs work that contributes to development of long- and short-term financial goals, financial strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes knowledge of finance manage financial reporting of the Library budgets.

Responsibilities

• Manages all aspects of Library procurement in conformance with Library and University policies and processes and consistent with Library service needs and budget allocation.
• Collaborates with Library internal partners including (but not limited to) Collections and Access, Research and Learning, Digital Scholarship, Facilities, Deans Office, to facilitate the dissemination, integration, and aggregation of finance information. Collaborates with Library managers to develop department budgets and project needs and expenditures.
• Collaborates with Associate Dean of Administration and Operations to ensure that Library financial processes are in conformance with University guidelines. Examples of these processes include auditing, cash reporting and disbursements, monthly account reconciliation and forecasting, and procurement. Manages the activities of the procurement section, working to ensure that supplies, services and materials are appropriately and promptly invoiced and paid.
• Reviews financial processes and makes recommendations to improve efficiencies of and of fiscal operations to ensure that processes are effective, well managed, and coordinated with University and Library operations.
• Works with Library Human Resources to ensure effort allocations are appropriately and proactively mapped to department, endowment, grant and/or gift.
• Works closely with Library Personnel to ensure the coordination of other financial services that impact employee and financial functions.
• Works with internal Library partners to ensure the integration of budget information into Library Administrative Systems.
• Provides professional internal consultation as an account administrator for account managers in a highly collaborative environment.
• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, and monitor, Library expenses. Makes recommendations on alternate resources to ensure Library services remain funded.
• Prepares and manages Libra y monthly reports, conducts in-depth analysis and correct errors in accounts using current procedures, and provides advice on the impact of financial decisions.
• May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Uses best practices and in-depth financial knowledge to assist in the preparation of annual budgets. Works with minimal guidance to provide analytical support for complex budget projects. Examines past budgets and researches economic and financial developments that affect spending.
• Reviews estimated expenditures. Develops expenditure projections and periodic budget variance reports. Prepares forecasts as well as analyses.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

Finance related experienc