AMVETS Jobs

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11800245 Department

UL Crime Ed Lab Administration

About the Department

Who We Are: In cities across the country, people face high rates of gun violence, under-resourced schools, and social harms associated with the criminal justice system -- all of which disproportionately impact people of color. These inequalities have profound consequences on public safety and opportunity. As a society we have failed to address these challenges, in part, because of our lack of understanding of the most effective and cost-effective solutions that can have a real impact on people\'s lives. We believe that rigorous research can help. The University of Chicago Crime Lab and Education Lab partner with cities and communities to use data and rigorous research to design, test, and scale programs and policies that enhance public safety, improve educational outcomes, and advance justice. Our mission is to combine world-class data science and research, in partnership with government agencies, to substantially improve the effectiveness of the public sector and achieve impact at scale. To learn more about the Crime Lab and Education Lab, visit https://urbanlabs.uchicago.edu/labs/crime.

Job Summary

The Finance Director will oversee all financial and grant-related activities for the Crime Lab and Education Lab. This role is crucial in ensuring the effective financial management, compliance with university and external funding regulations, and the successful acquisition and administration of grants. The Director leads a team of professional staff responsible for the financial management of operating and capital budgets for the unit.

Responsibilities

Financial Management

• Develops and manages the annual budget including monthly forecasting, fiscal year close out, and reporting to the Provost, Dean, and Budget Office. Offering strategic guidance throughout the planning and reporting processes.
• Oversees financial operations including accounting, budgeting, reporting, and auditing.
• Provides financial analysis and strategic guidance to the Leadership Team as they make unit-wide financial decisions.
• Ensures compliance with University financial policies and procedures.
• Works with key stakeholders at the University (such as the Dean of the Harris School and Provost of the University) to ensure the unit is meeting the metrics that were set regarding cash flow, accounting, as well as each of the individual gifts and grants.
• Works with the Chief of Staff and Leadership team to identify the funding needs of individual projects and the larger unit. Also responsible for developing project level budgets with research teams for funding proposals.
• Oversees and audits reporting within the General Expense Management System (GEMS) system of \$50k-\$100k in spending each month.
• Directs and manages the procurement of all goods and services for the Crime Lab and the Education Lab via contracts, RFTs, purchase orders, GEMS. This includes ensuring compliance with University requirements as well as with federal foundations and the individual restriction of each grant and gift.

Grant Administration

• Oversees the grants administration of the Crime Lab and Education Lab and ensures compliance with University policies and sponsor guidelines and reporting requirements.
• Work collaboratively with Principal Investigators, Research Directors, Research Staff, and Urban Lab partners to develop new projects, proposals, and other initiatives.
• Work with University Research Administration to prepare budget summaries as required for sponsored project reports.
• Prepare interim sponsored project financial reports and manage award closeout processes.
• Maintains communication with University and sponsor agencies.
• Leads annual budgeting and planning process; administers and reviews all financial plans and budgets; monitors progress and changes; and keeps unit leadership team abreast of financial performance and position.

Operational

• Oversees the management of payroll allocations, employee credit card program, out-of-pocket expense reimbursements, electronic check payments, purchase requisitions, and invoicing.
• Develop, communicate, and implement financial policies and procedures such as Travel and Entertainment - communicating established guidelines that were created in light of current budget, University policies, and funding restrictions. Then audits expenses as they come in to ensure they are compliant with policies.
• Develop and manage project database system to aid leadership in project management and ensure grant and gift spending accurately align with staff effort.
• Develop and conduct in-house trainings around pre- and post-award administration.

Team Management and Collaboration

Provide direct supervision and mentorship to the finance and grants staff, establishes performance goals and allocates necessary resources.

Ser