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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12670802 Department

BSD NSU - Administration

About the Department

Neurosurgeons at UChicago Medicine are devoted to patient care, research, and teaching. These experts in the Department of Neurological Surgery offer the full spectrum of neurosurgical services for children and adults with brain diseases including aggressive brain tumors, back and spine degenerative diseases, epilepsy, Parkinson\'s disease, and stroke. Our surgeons are truly at the forefront of neurosurgical care, utilizing the most advanced and sophisticated technologies and techniques to treat diseases of the brain and spine. Our expertise goes beyond that of delivering the best medical care; research is an integral part of our mission. With significant funding from the NIH in both bench and translational research, our staff and faculty are actively investigating complex conditions that affect the central nervous system, including cancer stem cell theory and aggressive brain cancers as well as the mechanisms behind cerebrovascular anomalies. This work serves as the groundwork for many new applications in neurosurgery, which will benefit patients for many years to come.

Job Summary

The job provides high-level administrative support to the Office of the Chair and Executive Administrator with a collaborative and customer service focus.

Responsibilities

• Facilitates scheduling and serves as onsite host for varied named lecture speakers and visiting professors.
• Manages weekly continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details with independent decision-making and oversight.
• Works with faculty prior to the course to prepare course materials, coordinates all event-planning details for the courses, works with legal on required contracts, and invoices companies after the courses are completed.
• Researches complex scientific information (i.e. Scholarly publications), submits budget applications and creates learning objectives to include in the CME applications.
• Ensures the Chair is compliant with all Medical Staffing Office guidelines and manages recredentialing efforts.
• Organizes the weekly departmental meetings and prepares related materials.
• Oversees and maintains the physical office space, ordering supplies, and submitting work orders.
• May provide administrative cross coverage to the Neurological Surgery Administration Operations Coordinator.
• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader\'s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader\'s time.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader\'s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Provides confidential and high-level administrative support to the Chair and Executive Administrator. Stays informed of activities relating to University programs and initiatives, apprising the Chair and Executive Administrator of issues when deemed necessary. Coordinates information flow from their office to the University and UChicago Medicine. Relieves the Chair, Executive Administrator, and other Surgery Administration leaders of administrative responsibilities.
• Initiates correspondence and other written materials under own signature or for signature of the Chair and Executive Administrator - ncluding letters, memos, and presentations. Triages emails and telephone calls for action. Resolves routine and complex inquiries in a timely fashion.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor\'s Degree.

Experience:

• At least 3 years of experience providing administrative support to senior level positions.
• Calendaring, planning special events, and scheduling complex appointments and high-profile meetings.
• Coordinating complex domestic and international travel.
• Academic Medicine experience.

Preferred Competencies

Familiarity with central administration within a complex research university environment.

Excellent interpersonal and organizational skills.