Job Information
Aston Carter Billing & Project Accounting Specialist in Chicago, Illinois
Job Title: Billing & Project Accounting Specialist
Job Description
The Billing & Project Accounting Specialist is tasked with reviewing project contract documentation to ensure the accuracy of project setup in accordance with client requirements, Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. The role includes accurate input of new and existing project information into the BST Project Accounting Software, preparation of invoices using various software packages, interfacing with technical, administrative, and professional personnel, and analyzing information pertinent to client invoicing. The specialist compiles invoice packets to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.
Responsibilities
Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project setup.
Review project setup documents for accuracy, ensuring data reflects contract terms and authorizations, and complies with Project Management & Quality Guidelines and Revenue Decision Making Matrix for budget entry.
Input new and revised project data, including budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.
Process subconsultant invoices through BST Accounting System and release payments.
Produce monthly Pre-bills & Final invoice packets for clients at an intermediate level.
Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.
Archive invoices and client contract documentation.
Analyze and research Work-in-Process and Project Analysis at an intermediate level.
Understand and perform Project Closeout Analysis at an intermediate level.
Provide internal and external audit liaison assistance at an intermediate level.
Skills & Qualifications
Associate or Bachelor's Degree in accounting, finance, or a business-related field.
3+ years of project billing experience.
3+ years of experience creating invoices, understanding both A/P and A/R perspectives.
3+ years of change orders experience.
Experience in a company with revenue over $300 million.
Proficient in project accounting, invoicing, project analysis, Work-in-Process, project closeout, and handling subconsultant invoices.
Pay and Benefits
The pay range for this position is $27.00 - $42.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on May 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.