AMVETS Jobs

Description:

JOB/BID ANNOUNCEMENT

​ ADMINISTRATIVE SERVICES OFFICER II

Department of Public Health

Number of Positions: 1

(Additional vacancies possible pending budget approval)

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Mission : CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

Under general supervision, functions in an administrative/supervisory capacity as a personnel administrator for a small City department or for a bureau in a large City department, performing professional personnel administration functions and supervising staff performing related personnel and administrative functions, and performs related duties as required.

ESSENTIAL DUTIES:

· Acts as a department’s personnel administrator, administering personnel programs and supervising staff carrying out personnel activities, personnel processing, and records maintenance.

· Works with managers to coordinate the interviewing, hiring, and processing of departmental employees.

· Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions).

· Oversees the maintenance of timekeeping records and the preparation and processing of payrolls.

· Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and policies.

· Provides new employee orientation and coordinates training and staff development activities.

· Interprets and explains personnel policies and procedures to managers and supervisors.

· Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs.

· Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.

· Advises managers in initiating, responding to, and resolving issues relating to employee grievances and disciplinary actions.

· Prepares department's response to equal employment opportunity complaints and discrimination charges.

· Prepares reports regarding overtime costs, staffing, and personnel activities for management review.

· Oversees special programs or projects (e.g., student intern program).

· May serve in a specialized function for the department (e.g., facilities manager, telecommunications liaison)

· Assists in preparing the department's operating budget.

· Administers Workers Compensation, OSHA reporting and Safety.

· Processes and monitors unit expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies).

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Work Location: 111 W. Washington Street, 4 th Floor.

Shift/Hours: Monday-Friday 8:00 AM - 4:00 PM

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Minimum Qualifications

Education, Training, and Experience Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus two years of professional personnel experience, or an equivalent combination of education, training and experience.

Selection Requirements

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

· Experience in payroll.

· Experience with HRIS System (collating, calculating, and entering data)

· Knowledge of relevant human resources regulations, policies, and procedures

· Experience in HR Projects (i.e. recruitment, hiring, record management, training)

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process , please contact the City of Chicago, Department of Human Resources, at 312-744-4976 or disabilityaccommodations@cityofchicago.org . Please be prepared to provide information in support of your reasonable accommodation request.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

City of Chicago

Brandon Johnson, Mayor

Please note, all positions with the City of Chicago close promptly at 11:59pm Central Daylight Time (CDT). Applications for this position will be accepted until 11:59p.m. CDT on 05/31/2024 . No exceptions will be made.