Job Information
Hub International Administrative Assistant in Chicago, Illinois
Job Purpose : We are looking for a reliable and organized Administrative Assistant to support our HUB Equine Solutions Practice team. In this role, you will help with everyday office tasks such as processing insurance documents, managing reports, and assisting with requests from team members and clients. You’ll work closely with the Practice Leader and other senior staff, helping to keep things running smoothly behind the scenes. The ideal person for this job is detail-oriented, good with computers (especially Microsoft Word, Excel, and Outlook), and comfortable juggling different tasks at once.
Key Responsibilities:
Provide administrative support to the Practice Leader and senior staff
Process various documents into the system; including but not limited to policies, cancellations, endorsements, quotes, renewal notices, etc.
Process and complete certificate requests from AMs and insureds
Process data from carriers into the system
Complete daily and monthly carrier reports
Other duties may be assigned
Qualifications:
Proficient in Microsoft Office: Word, Excel, Outlook
Can prioritize workflow and understand urgency
Must have attention to detail, is highly organized and understand its importance
Experience working with data; entering, extracting and analysis
Multi-tasking – working on various assignments simultaneously
Is able to meet deadlines within tight timeframes
Must be a self-starter and enjoy working in a team environment
Strong initiative and ability to work independently with a strong sense of ownership.
Excellent communication and telephone skills are required; both verbally and written
Understands the need for change and is flexible when needed.
Position Type/Expected Hours of Work
This is a part-time position. Days and hours of work are flexible and will be determined upon hire.
Position Location This is a Hybrid position at our Lexington, KY office.
Department Office Administration & Clerical
Required Experience: 1-2 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
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