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RELX Group Conference Content Executive in Chennai, India

Conference Content Executive

Category:

Location: Chennai, Tamil Nadu, India

Who are we?

Elsevier at https://www.elsevier.com/ is a global information analytics business that helps institutions and professional’s advance healthcare, open science and improve performance for the benefit of humanity. Elsevier provides digital solutions and tools in the areas of strategic research management, R&D performance, clinical decision support and professional education, including ScienceDirect at https://www.elsevier.com/solutions/sciencedirect , Scopus at https://www.elsevier.com/solutions/scopus , SciVal at https://www.elsevier.com/solutions/scival , ClinicalKey at https://www.elsevier.com/solutions/clinicalkey and Sherpath at https://evolve.elsevier.com/education/sherpath/ . Elsevier publishes over 2,500 digitized journals, including The Lancet at http://www.thelancet.com/ and Cell at http://www.cell.com/ , 38,000 e-book titles and many iconic reference works, including Gray’s Anatomy at https://www.elsevier.com/books/grays-anatomy/standring/978-0-7020-5230-9 . Elsevier is part of RELX Group at http://www.relx.com/ , a global provider of information and analytics for professionals and business customers across industries. www.elsevier.com at https://www.elsevier.com/ .

Job title:

Key Result Area:

Conference Content Executive

Purpose of the Job:

To assist the Conference Project Lead in organizing conferences; to represent Elsevier onsite at the supported conferences; to be the main Elsevier liaison for the conference chair, committee and invited speakers for conference content; to manage content and production of conference abstracts books and program books.

Invited speaker / committee liaison:

  • Be main point of contact for chair, session chairs, scientific committee and invited speakers for conference content

  • Manage timelines for chair, session chairs, scientific committee and invited speakers.

Conference program:

  • Confirm proposed program structure and ensure it works within limitations of time, space, poster space, etc.

  • Confirm timing of breaks, lunches, start and end times

  • Mark-up the Oxford Abstracts database according to the program

  • Put together of the program document.

Abstract management and abstract book production:

  • Compile conference specific abstract instructions and update on Oxford Abstracts database

  • Liaise with chair to confirm abstract review procedure and compile review instructions accordingly

  • Pro-actively work with internal and external teams to ensure that deadlines are met, and that authors and team members have all information required

  • Contact reviewers prior to review, assign abstracts to reviewers, provide reviewers with log-in details and completion deadline Compile abstract review data, send to chair and markup Oxford Abstracts database

  • Update Oxford Abstracts with dates, times and numbers and notify authors of their presentation times

  • Coordinate poster program details, update authors and supply guidelines

  • Update and maintain poster program in Oxford Abstracts

  • Track author registrations and match with accepted manuscripts; update system with replacement speakers if needed

  • Chase authors to register by author registration deadline

  • Collate abstracts, invited speaker bios and abstracts, artwork and sponsor files

  • Compile all files into conference abstract CD / book proof Send approved proof for printing.

Onsite conference support:

  • Travel to at least 5 international conferences (Europe, USA) annually

  • Represent Elsevier at conferences onsite, establish rapport with speakers and delegates, troubleshoot

  • Liaise with Conference Project Lead and Chair

  • Arrange onsite meetings with Chair, Scientific Committee, and Publisher where relevant

  • Attend pre conference briefing sessions

  • Assist Conference Project Lead onsite with set up, registration, delegates queries and all elements needed for successfully running a conference onsite

  • Welcome speakers and Session Chairs, provide information for uploading talks

  • Check all speakers for each session have arrived, presentations have been uploaded Liaise with Conference Project Lead and Chair if speakers are missing.

Reporting:

  • Send out “thank you” notes to invited speakers and Scientific Committee Members

  • Report on status of conference to Project Lead, Publisher and Chair regularly and tailor each report to the receiver’s needs

  • Create Management Information Reports including conference feedback for further conference development.

Functional and Technical Competencies:

  • Knowledge of publishing process, conferences and related developments

  • Knowledge and familiarity with Oxford Abstracts

  • Knowledge and ability to work with MS suite: Excel, Word, PowerPoint.

Education, Knowledge, Skills and Experiences (and any other requirements):

  • Strong representation and relationship building skills

  • Ability to analyze, organize and present data for both internal and external stakeholders

  • Strong organizational, planning, scheduling skills

  • Excellent verbal and written English communication skills

  • Proven ability to manage difficult individuals

  • Accurate and eye for detail

  • Tactful, polite and confident

  • Willing to travel internationally frequently. Minimum University degree, preferably B.Sc. level

  • Required 4-5 years of relevant experience, preferably in Conference organization, Event management

  • Candidates Preferably who have studied or worked in a global location for 6 months to a year+B18

  • Preference to candidates with a valid USA visa.

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