Job Information
University of Virginia Director, Planning & Analysis in Charlottesville, Virginia
The Director of Planning & Analysis is responsible for the professional consulting and analytical functions of the organization, including provision of such services to the 20 SOM Clinical Departments of the University of Virginia, to the UPG Clinical Practice Group (CPG), to the executive leaders of the University of Virginia Physicians Group, and to UVA Health System partner entities. This position is responsible for identifying and analyzing trends in the financial, operational, and professional billing revenue cycle aspects of the organization; advancement of provider practice operations; reimbursement analysis and validating effectiveness of professional revenue cycle; facilitating the budgeting and forecasting processes for clinical operations; financial variance analysis, and operational reporting. The Director is responsible for developing, implementing, and maintaining programs in these areas, and for communicating this analysis effectively in formulating recommendations and making decisions for advancement of the organization. The Director collaborates in the business development and business planning efforts across the UVA Health System. This position works closely with executive leadership to evaluate and enhance fiscal and operational performance, and to establish and execute long range goals, strategies, and plans to continually improve the organization.
Consulting, Business Planning, and Analysis
Directs professional staff in providing analytical support and in monitoring the operational and financial performance of the organization.
Conducts monthly financial variance analyses across the clinical business units, in collaboration with the School of Medicine; identifies risks and opportunities, and communicates effectively to key stakeholders and senior leadership.
Conducts proactive analyses focused on improving the operational and financial health of the organization, including assessment of clinical practice operations. Communicates the analysis and recommendations to senior leadership in a timely and efficient manner, to support sound decisions.
Actively participates in short- and long-range business planning at both the corporate and business unit level.
Oversees and directs the organization’s coordination and negotiation of purchased services between Health System entities.
Clinical Business Units Budgeting and Forecasting
Works collaboratively with clinical business units, School of Medicine, and Medical Center to prepare annual forecasts and budgets
Manages the annual clinical business unit budget process to include calendar and timelines, end-user training, documentation, communication with stakeholders, and support as a subject matter expert.
Gathers and analyzes data from various enterprise-wide sources in support of the budgeting function, and coordinates centrally budgeted items.
Reviews individual and overall budgets and recommends adjustments to plans in order to achieve a realistic and achievable financial plan.
Assesses clinical business unit budget assumptions, identifies key issues and presents solutions to problems that assist in management review and action planning.
Prepares budget documents and performs analyses for presentation to senior leadership.
Oversees the design and development of budget processes, tools and systems, as well as on-going technical support and maintenance.
Decision Support Systems and Processes
Sets standard data definitions for the organization, and in some cases, for the Health System.
Develops knowledge and expertise of industry benchmarks and utilizes benchmarks to assess performance of the organization.
Responsible for understanding data systems and data management processes used to support decision- making at various levels in the organization.
Oversees the organizations database applications and analytical tools in support of business needs regarding revenue cycle analysis, business planning, and clinical practice operations.
Financial Analysis and Coordination with Accounting
Implements and maintains processes to effectively and efficiently translate billing and accounts receivable information into the general ledger and other accounting systems/processes.
Acts as a liaison to coordinate accounting and financial reporting changes across other business units, including School of Medicine Dean’s Office Finance; modifies systems, processes, and reports as necessary.
Supervision and Development of Staff
Recruits staff, and initiates and communicates a variety of personnel actions, including employment, termination, performance reviews, salary reviews, and disciplinary actions.
Mentors staff to strengthen the technical, analytical, presentation, project management, and team-building skills of staff members; identifies and provides opportunities for professional growth.
Other Responsibilities
Effectively leads teams/task forces with internal and external stakeholders to achieve unit and corporate goals.
Monitors and manages issue escalation as appropriate.
Prepares annual unit budget and monitors variances from the budget. Controls department expenses.
Develops policies and procedures for the unit, and maintains relevant documentation.
Completes special projects as assigned.
MINIMUM REQUIREMENT
Education: Master's Degree in Health Care, Finance, Business Administration, or Public Administration, or equivalent work experience.
Experience: 8-10 years of work experience in an analytical position. 6 years supervisory experience. Expertise in management information systems, including exposure to a variety of software data analysis products.
Licensure: None
Skills: Advanced knowledge of and experience utilizing a personal computer. Advanced word processing, spreadsheet, and database skills required. Ability to interface effectively with all levels of the organization, and with both internal and external customers.
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.