Job Information
Harvard University Program Coordinator in Cambridge, Massachusetts
65817BRAuto req ID:65817BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Programs Coordinator ISub-Unit:Social Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Must possess at least 3 years of administrative experience or the equivalent. Strong skills in Microsoft Office Suite, including Word and Excel.
Additional Qualifications and Skills:
Excellent English language skills are a priority. Chinese Studies background and familiarity with academic culture are preferred. Excellent interpersonal, organizational, logistical, and time-management capabilities, as well as attention to detail and follow-through, are essential. Positive attitude toward teamwork and collaboration are also essential. Excellent bicultural communication and interpersonal skills are essential. Experience with Word Press and HTML preferred.
Additional Information:We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.Department:Fairbank CenterPre-Employment Screening:Identity Job Function:General Administration Position Description:
Student Grants Responsibilities
Manage high volume of Fairbank Center undergraduate and graduate student grants (year-round, with highest volume in spring to process summer grants)
Handle publicity for grants, answer inquiries, and track all awards for budget purposes
Represent the Fairbank Center at student opportunities fairs and other funding meetings and activities
Set up and maintain application system on Harvard’s CARAT application system, organize applications into folders, share applications with grants review committee
Prepare award letters and advise awardees on grant guidelines
Collect grant award forms and documents, confirm undergraduate students complete pre-departure requirements
Work with Programs Administrator on spread sheets to track grant budgets
Work with the finance office to ensure a timely issuance of grant funds
Coordinate pre-departure and post-travel briefing meetings
Collect students’ grant reports and photos, recommend submissions to feature on website
Student Outreach
Coordinate info sessions for students at start of each semester
Maintain sign-ups for study groups for undergraduates interested in Chinese studies
Reach out to previous and current student grant recipients, invite to speaker events or community building events
Attend and represent FCCS at student fairs and events
Maintain contact list of China-related student organizations and current representatives
Collate list of previous student grantees
Perform other tasks and develop initiatives related to student outreach and engagement.
Affiliated Scholars & Fellows Programs
Compile records of former affiliated scholars into a usable database
Coordinate support for Graduate Student Associates, e.g., scheduling meetings, coordinating with faculty and guest speakers, sending invitations and reminders
Assist with planning and logistics of Fairbank Center community-building events during the semester
Office Management
Responsible for annual audit of Fairbank Center and Harvard China Fund computers, printers, and other equipment. Orders replacement equipment when necessary.
Work with the Executive Director to evaluate the Fairbank Center’s space holdings and office needs on a yearly basis.
Other Administrative Responsibilities
Provide administrative assistance to the Executive Director as needed
General problem solver for office administrative questions
Possibility of working on Fairbank Center social media
School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:
Hybrid
Job Summary:
The Programs Coordinator reports to the Executive Director of the Fairbank Center for Chinese Studies (FCCS) and Harvard China Fund (HCF), with a dotted line to the Programs Manager. The Programs Coordinator performs a range of administrative duties to support Fairbank Center affiliates and grants programs, with particular responsibility for student grants and overall student engagement. The Programs Coordinator will also support additional Fairbank Center and Harvard China Fund administrative work, communications and publicity, events, and meetings as needed.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.