Job Information
ThermoFisher Scientific Receptionist in Budapest, Hungary
Job Description
Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them. Our global team of more than 100,000 colleagues delivers an unrivalled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon. For more information, please visit www.thermofisher.com .
Job Title: Receptionist
Location: Advance Tower Building, Budapest, Hungary
Manager: Viktória Rózsahegyi, Office Services Manager
Career Band: Band 3
Effective Date:
POSITION OVERVIEW:
You will be the first point of contact for the Budapest site, and will be responsible for providing facilities admin support across the site. You will be the organizer of visits from both other Thermo Fisher sites and third parties. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
MAJOR AREAS OF RESPONSIBILITY:
Give end to end facility support to colleagues hosting visits (ordering of catering, meeting room reservation, stationery etc.)
Welcoming visitors, directing and announcing them appropriately; ensuring the check-in process is compliant.
Answering, screening and forwarding incoming phone calls and emails.
Receiving and sorting daily mail/deliveries/couriers and notifying the relevant colleagues
Maintaining security by following procedures and controlling access (monitoring logbooks and reporting appropriately), issuing and withdrawing access cards based on Security policy; maintaining the entry system and the visitor registration system.
Responsibility for the ordering, receiving, stocking and distribution of office supplies.
Collect and verify the incoming invoices related to the facility duties, uploading them to the ERM system.
Open and maintain purchase orders in the ERM system.
Assisting with other related clerical duties such as distributing internal employee communications, raising purchase orders, photocopying, scanning, filing
Ensuring all meeting room facilities are optimized, improving the meeting room environment and liaising with IT to ensure equipment is fully operational.
Involvement in Facility teams’ tasks as backup. Assistance in Facility processes.
REQUIRED EDUCATION/EXPERIENCE:
High school graduation is essential, a BSc/MSc would be an advantage.
Proven experience as a receptionist is essential
Demonstrable customer service excellence
Proven experience in organizing, multitasking, prioritizing and working under pressure with the ability to work independently without regular direct supervision
REQUIRED SKILLS:
Self-motivated, takes initiative and pride in running a smooth office operation
Strong attention to detail and monotonous work
Clear and professional verbal and written communication skills in both Hungarian and English
Proficient in Microsoft Office Suite with particular strength in Microsoft Word, Excel and Outlook, Power Point is an advantage
Understanding of and ability to learn new IT and communications tools and systems
Must have the ability to be resourceful and proactive in dealing with issues that may arise
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.