Job Information

Alliance Defending Freedom Office Manager in Brussels, Belgium

Everyone says they want to change the world. We're looking for people who actually will.

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.

Office Manager

ADF International is looking for a highly professional Office Manager to join us in our Brussels, Belgium office. As the Office Manager you are a vital part of the ADF International team. In this role, you are responsible for a variety of administrative tasks for our offices in Brussels and Geneva and will support both teams with currently nine team members.

Your Essential Responsibilities:

In this position, you will:

  • Act as primary contact for incoming calls and other communications.

  • Act as primary contact for vendors, visitors, clients, and deliveries.

  • Maintain office services by organizing office operations and procedures, maintaining and ordering office equipment and supplies, and monitoring inventory.

  • Sort and route incoming and outgoing mail.

  • Update Office Handbooks and Operations Manuals for Brussels and Geneva.

  • Perform other administrative support tasks, including updating and sorting files, and conducting research.

  • Coordinate and schedule appointments and meetings for team members in Europe and internationally.

  • Prepare and coordinate travel itineraries for team members in Brussels and Geneva.

  • Support with event coordination as necessary.

  • Coordinate internal gatherings (TMs baby gifts, farewell breakfasts etc.).

  • Prepare expense reports for assigned team members.

  • Preparatory works for accounting: expense sheet, uploading, and coding of receipts.

  • Maintain and enter information into databases.

  • Manage files, contacts, travel, and events in the CRM system.

  • Prepare and file legal documents.

  • Proofread/edit documents with a high level of expertise.

  • Serve as Security Administrator for the Brussels office.

Other Responsibilities:

  • You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills you need to succeed:

Knowledge of:

  • Strong administrative skills.

  • Anticipate the needs of local team members.

  • Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.

  • Proven excellent verbal, written, and interpersonal communication skills in English and French or Dutch.

  • Ability and willingness to learn and apply other software applications.

  • Proven excellent customer service skills.

Ability to:

  • Ability to initiate, work, and motivate within a team and independently.

  • Ability to professionally handle confidential information.

  • Demonstrate the ability to make sound decisions under demanding conditions.

Education and/or experience:

  • Requires 3-5 years of experience in an administrative role.

Valid work permit for Belgium or EU citizenship is required.