AMVETS Jobs

Executive Secretary

Department Administration - Brooklyn

Type of Position Full time

Search Location(s) Brooklyn, NY

Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=CPOFNYS&cws=37&rid=5918)

Job Brief

Performs all office management work for the borough residential program. Prepares and maintains various data bases for the program. Serves as liaison for V.P. with all support departments.

Shift Worked:

9:00AM - 5:00PM

Weekly Hours:

37.5

FLSA Status:

Non Exempt

Pay range:

$23.08 - $25.64

United Cerebral Palsy Associations of New York State, Inc. d/b/a Constructive Partnerships Unlimited (CP Unlimited) is one of New York City's largest multi-service and most wide spread Community Living Organizations with programs dedicated to enhancing the lives of people with intellectual and developmental disabilities. CP Unlimited was formerly known as Cerebral Palsy Associations of NYS. Our new name better reflects our wide array of services and programs and the diversity of people with disabilities that our agency supports.

All CP Unlimited programs are provided within a warm, caring environment, utilizing person-centered planning to identify and address the specific needs of each person. We believe this approach gives the people we serve the best chance to achieve the greatest success.

Currently CP Unlimited is seeking an Executive Secretary to provide administrative support to the Brooklyn Administrator of Residential Services and the Senior VP of Residential Services.

Specific Duties Include:

• Answers and screens all telephone calls and forwards messages and/or calls to appropriate staff. Ensures all incoming mail is forwarded to appropriate staff. Perform miscellaneous clerical duties as needed, which include but not limited to typing memos, photo copying, scanning documents, mailing material etc.

• Prepares and maintains department records and employee files for the residential program.

• Prepares and maintains data base for all people receiving services in the Brooklyn Community Living Service Program. Updates information as needed and disseminates to all necessary people.

• Monitors and maintains appointment calendar and schedule meetings for the borough management and Government Liaison. Takes minutes at meetings, special team meetings/management meetings and transcribes and distributes as needed.

• Prepares correspondence as needed for borough staff. Formats plans of corrective actions and maintains data base of survey dates and audit citations for the Borough.

• Maintains program listing for all supervisory and clinical personnel.

• Orders all necessary supplies for all residences and for borough office as needed. Copies, monitors, and creates purchase requisitions, work requisitions, personal funds, household funds, recreational check requests, incident reports, and any other pertinent documentation.

• Complete change of status for annual staff trainings. Track staff certifications. Copies and distributes medical certifications, PPD’s. Staff rosters, detailed vendor reports, and any other documentation needed for the management team. Provide and distribute appropriate reference material upon request of management and for presentation during meetings.

• Edits payroll for managers and supervisors for programs as assigned. Sorts and distributes bi-weekly payroll checks as received by the Payroll Department. Assists with completing payroll for all boroughs supervisory and clinical payroll as needed.

• Serves as a liaison for Vice President of Community and Government and Administrators of Residential Services with al support departments including Finance, Payroll, Human Resources, Engineering, MIS, etc. Responds to all requests as needed.

• Types and distributes schedules for annuals, Life Plan meetings, semi-annuals, team minutes, etc. and sends out invitations as needed to correspondents, DDSO, CAB, Day Programs/Day Habilitation Care Managers and any other pertinent advocates.

• Performs all other duties as assigned.

  To Qualify:

• Proficiency in Microsoft Office Applications.

• Excellent communication and organizational skills.

• Two years secretarial experience

• High School Diploma

  CP Unlimited values and supports its employees by offering them a comprehensive benefits package which includes medical, dental, vision, disability and life insurance, pension plan, referral bonus and tuition assistance programs. CP Unlimited also provides a very generous time off package which includes vacation, personal, sick, professional and holiday days. Working for CP Unlimited you will receive an array of discounts to Broadway shows/movie tickets.

  CP Unlimited invests in its staff over the long term and strives to provide opportunities for professional growth within the agency. The organization always has an eye to the future, exploring ways to improve and expand its services.

  Come be a part of our team and make a difference at Constructive Partnerships Unlimited (CP Unlimited), where we serve with progress and care.

  CP Unlimited is an Equal Opportunity Employer.