Job Information
Fordham University Executive Secretary (LVL 5) in Bronx, New York
About Fordham:
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Department: Social Service
Campus: Lincoln Center (LC) - NYC
Position Summary:
Reporting to the Assistant Dean of Student Services, the Executive Secretary (Level 5/6) provides clerical support, assists visitors, responds to information requests, provides timely and accurate data input and reporting, assists with document development, organization, and maintenance, and assists in coordinating activities, calendars, and events.
Essential Functions:
Implements and maintains efficient office systems and protocols.
Provides clerical support to the dean, associate deans, administrators/staff, and faculty, ensuring accuracy of information and assistance with problem-solving.
Assists visitors and responds to information requests from students, faculty, alumni, GSS and University departments.
Promptly answers and properly routes inquiries, taking complete messages and contact information.
Ensures follow-through on all received requests for assistance and tracks with documentation.
Provides timely and accurate data input and reporting using database systems such as Banner, Blackboard, and Google Drive.
Ensures confidentiality and security of confidential records/information.
Assists students, staff and faculty with the use of data systems and set-up of virtual meetings via Zoom, WebEx, etc.
Assists with the development, organization and maintenance of official forms and documents, proper format for correspondence/communications.
Assists with copying, faxing, filing, and documents preparation, such as handouts and other materials.
Maintains up-to-date school/department calendars and checklists of important dates, meetings, and events.
Provides logistical support as needed for meetings, activities, lectures, social gatherings, and events.
Participates in Student Services Department meetings and GSS /University meetings and events as required.
Performs other duties as assigned.
Required Qualifications:
High School diploma or equivalent
Minimum 3 years office experience
Preferred Qualifications:
Bachelor’s Degree
Prior experience in higher education/educational institutions
Minimum Salary: $2,051.06
Maximum Salary: $2,051.06