Job Information
Simpson Thacher & Bartlett LLP Director, Administration in Boston, Massachusetts
Description/Job Summary
Simpson Thacher & Bartlett LLP is opening a Boston office in July, 2024. The Boston office will advise clients on the full spectrum of their transactional, disputes, regulatory and enforcement needs, with the Registered Funds Practice serving as a cornerstone for the new office. The Firm is hiring a Director of Administration to work with the Managing Partner and the Chief Administrative Officer on the build out of the Boston office. The Director of Administration will work with office leaders to develop and implement the new office strategy which will include the hiring of both legal talent and professional staff. Acting as a business partner to other partners, associates, and key stakeholders in the firm's Business Services departments, the Director of Administration will be responsible for creating an efficient and effective operating model for the Boston office. This role will ensure delivery of exemplary client service from all functions, and will manage a team of professional staff sitting in the Boston office.
Responsibilities/Duties
Office Management and Strategy
Lead all areas of business operations in the Boston office; driving and implementing strategic and operational planning in collaboration with or support of the firm's Business Services Departments
Develop a deep understanding of the office's practices, market, and competitive positioning; providing guidance on the future needs of the office, particularly staffing
Drive financial reporting, budgeting, forecasting, and financial planning and analysis, develop and implement financial reporting metrics, analytics, and KPIs, and provide for enhanced, data-driven strategic planning and decision making
Manage and administer leasing, space planning, renovation and construction projects, and other aspects of real estate strategy and operations for the office
Direct internal and client event planning and coordination, partnering on concept and itinerary development and requirements, managing associated vendors, coordinating event activities, and engaging in wrap-up/post-event feedback
Responsible for risk management, business continuity, disaster recovery, and emergency management strategic planning
Monitor current trends and best practices in legal and professional services strategies and management
Communicate the impact of new innovations, developments, and regulations, and make appropriate recommendations for action
People Management
Hire the legal and professional staff teams in the Boston office
Manage, mentor, and develop the professional staff
Cultivate and foster a high-performance culture and environment that is team-oriented, committed to professional excellence, and the highest levels of client service
Ensure all functional areas are in alignment with the Firm's near- and long-term plans and business objectives
Lead workforce model assessment, including staffing ratios, and the introduction of new functional capabilities as needed
Drive corresponding organizational transformation, outsourcing services deployment, continuous improvement, and productivity optimization
Perform other responsibilities as needed
Required Skills
Well-honed business acumen, financial and analytic skills, and the ability to develop short- and long- term strategic and operational plans from broadly stated objectives
Strong ability to prioritize and manage multiple operational initiatives simultaneously, including business transformation/service model shifts, and significant real estate/construction projects
Outstanding interpersonal skills; the ability to lead through influence rather than control, champion new ideas and approaches, and to build consensus-based support for business strategies and decisions
Superior presentation, writing, and verbal communication skills; the ability to interact credibly and diplomatically with all levels in an organization and in the outside community - tailoring communications effectively for different groups and stakeholders
Demonstrated success managing, mentoring, and developing a team of top-tier professionals, and leading all functional areas of business operations; extensive background driving continuous improvement, innovation, and optimization
Internal and client event planning and coordination experience, leading all aspects of development and requirements, vendor management, and wrap-up/post-event feedback
A broad background in technology and the application of technology solutions in the professional services industry
Required Experience
- Minimum 10 years of experience serving in business operations leadership roles at a major law firm, or other sophisticated professional services/financial services firm environments
Required Education
- Bachelor's Degree in Business Administration or related field required
Preferred Education
- MBA or other advanced degrees preferred
Details
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