Job Information
City of Boca Raton Pension Office Assistant II - PT in Boca Raton, Florida
Pension Office Assistant II - PT
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Pension Office Assistant II - PT
Salary
$20.94 - $23.88 Hourly
Location
Boca Raton, FL
Job Type
Part-Time
Job Number
04111-1
Department
Financial Services
Division
Pension 12/05101
Opening Date
04/03/2025
Closing Date
4/8/2025 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
U
Description
Benefits
Questions
.
Job Description
Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.
Essential Functions
Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required;
Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;
Types letters, invoices, reports, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
Enters and updates information, and generates standard reports using computer software applications:
Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;
Maintains inventories and mailing lists, orders supplies, and various other records
Composes routine correspondence; prepares a variety of routine reports;
Operates standard office machines, word processing, and data entry equipment;
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
Related tasks:
Composes routine correspondence
Prepares travel requests, collects receipts, and processes for reimbursement;
Assists office staff with special projects as directed;
Knowledge, Skills and Abilities
Knowledge of:
Standard office practices, procedures, equipment, and executive assistant best practices
Professional verbal and written communication skills
Developing internal processes and filing systems
Skilled in:
Microsoft Office suite, with a working knowledge of Microsoft Excel, Microsoft Word and Outlook.
Use of computers and software applications to a moderate degree of proficiency.
Organization and time management.
Arithmetical calculations and file alphabetically
Using an electronic content management filing system (Laserfiche or similar).
Ability to:
Serve the public and interact with fellow employees with honesty, integrity, and respect
Follow written and verbal instructions.
Work under pressure of deadlines and with minimal direction/supervision
Manage multiple projects, deadlines, and responsibilities simultaneously.
Establish and maintain effective working relationships with associates and the general public.
Work with sensitive information and maintain confidentiality.
Minimum and Preferred Qualifications
High school degree or equivalent required.
One (1) year of clerical or administrative experience required
PREFERRED QUALIFICATIONS:
Two (2) or more years of clerical or administrative experience preferred
Experience with an electronic content management filing system (Laserfiche or similar) strongly preferred.
Record management experience in public and/or municipal entity, and/or protected personnel information preferred.
Knowledge of Microsoft Office applications preferred.
POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:
Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
Criminal Background Check
Employment Verification
The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
CITY OF BOCA RATON - BENEFITS SUMMARY
Part-Time Employees
ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year
PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.
MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.