AMVETS Jobs

Position Overview: This position will provide executive administrative support to help them manage their daily objectives and assist in the company's successful presence at conferences and events. Will also provide excellent client service and follow-through, and utilize superior skill set to provide efficient and effective support to the business in all day-to-day activities with minimal supervision. Essential Responsibilities:

• Provide extensive travel administration and expense preparation
• Serve as the delegated representative for various individuals as assigned for calendars, tasks, contacts, and other delegations
• Work with Concur and oversee successful travel management to include corporate rate negotiations for hotels, updating travel procedures and handling various communications to the US staff as needed
• Plan internal/external office meeting arrangements to include scheduling conference rooms, IT services, food/beverage needs, and related setup/takedown
• Assist in coordinating details of various conferences inclusive of hotel accommodations, conference registrations, detailed coordination of master meeting schedules and food/beverage orders for meetings for all attending brokers
• Create and provide presentation support to executives in conjunction with their client and prospecting activities
• Arrange market visits and invites
• Be a back-up "Super User" of boardroom video equipment and set up webinars and meetings as requested
• Own various in-depth short and long-term research projects
• All other duties, as needed

Required Education, Experience and Skills:

• High School diploma or equivalent
• Minimum of 5 years' experience in a executive administrative role within a professional office environment
• Previous successful experience coordinating and executing logistics at industry conferences
• Advanced skills using the Microsoft Office suite of products
• Excellent communication skills with the ability to communicate effectively (written & verbally) at all levels
• Ability to work independently under minimal supervision
• Excellent customer service skills
• Strong attention to detail and the ability to multitask and effectively manage time with competing priorities
• Strong organizational abilities

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you. Beacon Hill. Employing the Future (TM)