Job Information
Sumitomo Pharma Senior Director, Medical Business Operations in Bismarck, North Dakota
Sumitomo Pharma Co., Ltd. is a global pharmaceutical company based in Japan with key operations in the U.S. (Sumitomo Pharma America, Inc.), Canada (Sumitomo Pharma Canada, Inc.) and Europe (Sumitomo Pharma Switzerland GmbH) focused on addressing patient needs in oncology, urology, women's health, rare diseases, psychiatry & neurology, and cell & gene therapies. With several marketed products in the U.S., Canada, and Europe, a diverse pipeline of early- to late-stage assets, and in-house advanced technology capabilities, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=3440496098&u=https%3A%2F%2Fwww.us.sumitomo-pharma.com%2F&a=https%3A%2F%2Fwww.us.sumitomo-pharma.com+) or follow us on LinkedIn (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=2504638834&u=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsumitomo-pharma-america%2F&a=LinkedIn) .
Job Overview
We are currently seeking a dynamic, highly motivated, and experienced individual for the position of Sr Director Medical Business Operations, Team Lead
The Sr. Director, Medical Business Operations will lead the Medical Affairs operations agenda for the head of Medical Affairs, VP, working to maximize the performance and impact of the business. This role will anticipate, identify, understand, engage in, and support effective prioritization of issues and opportunities across the MA organization and ensure resolution and implementation in a timely and effective manner. As a member of the Medical Affairs LT (MALT), he/she will provide strategic and operational support to enhance organizational efficiency, goal clarity and alignment of activities between MA and key internal and external stakeholders. This role demands strong leadership, strategic thinking, project management skills, and exceptional financial oversight to enhance operational efficiency and project success.
Job Duties and Responsibilities
Key responsibilities in the following areas:
Operational Management Leadership:
Member of the Medical Affairs Leadership Team (MALT), reporting into the VP, Head of Medical Affairs
Lead operations of the office of the Head of MA, the annual Op Plan, Communication Plan strategy, and market/site visits
Identify areas for further operational efficiency and simplicity in support of the Head of MA
Draft and report on Corporate and Functional Objectives, including KPIs
Accountable for the efficient governance of key meetings. Manage meeting agendas and actively support Medical Affairs Scientific Teams (MAST) and Global Medical Affairs Meetings (GMAM) through scheduling, participation, and slide generation
This includes fit for purpose attendance, decision-oriented agendas, capture, tracking and follow up of action items and working with the appropriate colleague(s) to ensure seamless planning and logistics
Be an accelerator by ensuring alignment within the business and organization, participating on or leading special projects, leveraging an extensive network to seek out and apply learnings for greater efficiency or faster impact and ensuring effective use of resources by maximizing the use of matrixed and enabling function teams
Provide strategic and operations support to the Head of MA for Initiatives
Leadership & Team Management:
Lead a team of operations colleagues who will support the Medical organization and the therapeutic area (Biopharma and Oncology) medical LTs
Help address and coordinate resolution of requests from various stakeholders
Mentor the team, fostering a high-performance “ONE Team” culture.
Manage recruitment and onboarding to meet departmental needs.
Partner cross-functionally with enabling internal functions and networks, while also partnering externally, as needed, to deliver insights and initiatives.
Act as a key enabler in building a strong culture and driving our purpose and values through partnerships with Communications, HR and others ensuring optimal understanding and uptake across the organization. This includes activities such as an annual communications plan, town halls, recognition, survey action planning, etc.
Finance and Budget Management:
Develop and manage budgets, ensuring alignment, accruals, with financial targets and providing monthly updates to senior leadership.
Collaborate with finance for accurate financial reporting and accrual management.
Support contract management
Optimize resource allocation to meet budgetary constraints and project needs.
Strategy and Program support:
Oversee specialized program requests, including Sponsorships, Grants, and Independent Medical Educations (IME), PRC Medical Reviewer, and managing Areas of Interest around program strategies and tactics.
Support Single Patient INDs / Expanded Access
Support IIS and Collaborative Research
Partner with alliances on strategic initiatives per agreed on strategy and tactics
Handle submissions through portals to support program goals and manage technology upgrades
Oversee project life cycle, ensuring on-time and budget-compliant delivery.
Attend tier-1 congress and support booths including supporting debrief sessions, KOL meetings, lead alliance workshops
Process Improvement:
Work with teams to standardize processes for project initiation, execution, and delivery to uphold project management best practices.
Maintain effective tracking systems and identify areas for process improvement to enhance efficiency and reduce bottlenecks.
Lead meetings to track progress and resolve challenges.
Strategic Planning & Reporting:
Prepare executive-level presentations on project status, challenges, and opportunities for governance including GMAM, OPC, USMC, GMC, BOD.
Keep stakeholders informed about project risks, issues, and necessary changes via MAST.
Align project efforts with broader organizational strategies and goals.
Provide strategic insights and recommendations based on project results and industry trends (such as MAPS, ERG).
Provide strategic and tactical input to sub-teams on their medical activities (as needed)
Key Core Competencies
Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, , oversee and guide the work of other colleagues, as needed to achieve meaningful outcomes and create business impact.
Broad knowledge of the pharmaceutical industry and healthcare environment; experience in science-based roles is preferred
Familiarity with strategic and operating planning processes
Exceptional interpersonal skills and mastery of working in a matrix environment
Demonstrated Strategic mindset with past example(s) of strategy contributions
Must be able to both drive strategy and execute with speed and high quality
Track record of strong networking and working collaboratively across functions and geographies
Executive presence and ability to interact effectively with all levels of the organization
Demonstrated ability to effectively persuade senior leaders and colleagues at all levels of the organization
Demonstrated business acumen
Demonstrated analytical and problem-solving skills
Strong writing, presentation and influencing skills
Thrives under pressure; takes accountability and meet deadlines
Strong project and time management and organizational skills
Discretion and trustworthiness in managing confidential information
Problem-solving, teamwork, communication, and maintain effective tracking systems and identify areas for process improvement
Proficient in Microsoft applications
Attention to detail, adaptability, creativity, etc.]
Demonstrate coaching skill to develop team.
High degree of organizational awareness, ability to connect the dots to understand all the interdependency and big picture
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
- Ability to travel up to 30%
Education and Experience
Bachelor’s degree in a related field required
MSc or advanced degree (PhD) preferred
Minimum 15 – 20 years (w/o Master’s) or 10 – 15 years (with Master’s) of relevant experience in biotech or pharmaceutical industry
The base salary range for this role is $224,200 to $280,200. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes flexible paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Confidential Data : All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential.
Compliance : Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.
Mental/Physical Requirements : Fast paced environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.
Sumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer
Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
Sumitomo Pharma Co., Ltd. is a global pharmaceutical company based in Japan with key operations in the U.S. (Sumitomo Pharma America, Inc.), Canada (Sumitomo Pharma Canada, Inc.) and Europe (Sumitomo Pharma Switzerland GmbH) focused on addressing patient needs in oncology, urology, women's health, rare diseases, psychiatry & neurology, and cell & gene therapies. With several marketed products in the U.S., Canada, and Europe, a diverse pipeline of early- to late-stage assets, and in-house advanced technology capabilities, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=3440496098&u=https%3A%2F%2Fwww.us.sumitomo-pharma.com%2F&a=https%3A%2F%2Fwww.us.sumitomo-pharma.com+) or follow us on LinkedIn (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=2504638834&u=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsumitomo-pharma-america%2F&a=LinkedIn) .
At Sumitomo Pharma America, our work is guided by the Sumitomo Pharma mission, vision and values, which tie closely to our company’s cultural pillars.
Our Mission
To broadly contribute to society through value creation based on innovative research and development activities for the betterment of healthcare and fuller lives of people worldwide
Our Vision
For Longer and Healthier Lives, we unlock the future with cutting edge technology and ideas