AMVETS Jobs

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee reimbursements, and other payments. This position ensures that financial obligations are met in accordance with LIFTT's policies, funding guidelines, and regulatory standards. The ideal candidate will be detail-oriented, organized, ethical, and capable of working independently in a fast-paced nonprofit environment.

Key Responsibilities

Invoice Processing

1. Review, verify, and enter vendor invoices into accounting software (QuickBooks).
2. Match purchase orders, packing slips, and receipts to corresponding invoices.
3. Ensure all invoices are properly authorized before payment.
4. Resolve discrepancies with vendors or internal staff in a timely and professional manner.

Payment Execution

1. Prepare weekly check runs and ACH payments.
2. Maintain accurate payment records, ensuring all payments are coded to correct accounts and grant funding sources when applicable.
3. Process employee expense reimbursements and track per diem expenses.
4. Maintain payment schedules to ensure timely payments and avoid late fees or service disruptions.

Recordkeeping and Reconciliation

1. Maintain organized digital and physical records of all payable transactions.
2. Reconcile monthly vendor statements and resolve any discrepancies.
3. Assist with monthly, quarterly, and year-end close processes.
4. Support preparation for financial audits and assist with grant reporting documentation.

Compliance and Internal Controls

1. Ensure adherence to internal financial procedures and GAAP standards.
2. Monitor and enforce LIFTT's internal controls regarding disbursement approvals.
3. Maintain confidentiality of all financial and personnel information.

Additional Duties

• Coordinate with the Finance Manager and other departments on budget monitoring.
• Assist with data entry, document scanning, and other clerical tasks.
• Participate in finance team meetings and ongoing training.

• Support other financial functions as requested.

   

Qualifications

Required:

• High school diploma or GED
• Minimum 2 years of experience in accounts payable or bookkeeping
• Proficiency in Microsoft Excel, Word, and accounting software (QuickBooks preferred)
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Ability to work independently and collaboratively

Preferred:

• Associate's degree in Accounting, Finance, or related field
• Knowledge of nonprofit accounting and grant funding restrictions
• Experience working with individuals with disabilities or within a nonprofit organization  

Work Schedule: Monday through Friday, 9:00 a.m. to 5:00 p.m. (40 hours/week) Compensation: $20.00 per hour Job Type: Full-Time, Non-Exempt