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State of Maine, Bureau of Human Resources Office Associate II - Adult Community Corrections Region 1 Biddeford in Biddeford, Maine

Office Associate II - Adult Community Corrections Region 1 Biddeford

Biddeford , Maine , United States | Correctional Services | Full-time

Apply by: Feb. 7, 2023

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Office Associate II - Adult Community Corrections Region 1 - Biddeford

035000170

Code: 6542

Pay Grade:13 $32,968.00 - $45,614.40

Open: January 23, 2023

Close: February 7, 2023

CURRENT VACANCY INFORMATION

The Adult Community Corrections, Region 1 office is in need of an Office Associate II in the Biddeford Office. This position is an integral part of the operations in Region 1 Adult Community Corrections. It provides vital assistance to Probation Officers, Regional Correctional Managers and the Regional Correctional Administrator. There are no restrictions on who may apply to this position (see Minimum Requirements to see if you qualify).

JOB DESCRIPTION

This position performs complex, varied office support tasks often requiring established skill sets. This position is responsible for processing restitution payments and supervision fees as well as processing court intakes and upload information into the Department's computer system. As an Office Associate II, your responsibilities will require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:

  • Creates and uses varied correspondence formats and compose standard business correspondence.

  • Create basic graphics/illustration/publication work to produce informational materials including maps, charts and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.

  • Develops and uses computerized formats and graphics for forms, pamphlets, graphs, charts, tables, and maps.

  • Posts to, amends, and/or updates web pages using established content and knowledge of modern office software.

  • Examines documents/information, determine facts, detect errors and irregularities, and acts as authorized.

  • Performs routine, occasional secretarial duties such as completing work schedules, arranging appointments, arranging travel/lodging, and reviewing documents to respond to requests.

  • Coordinates and present workshops, training, and orientation sessions.

  • Writes regular and/or periodic reports.

  • Administers and/or scores applicable examination in accordance with set procedures.

  • Tracks and/or monitors contracts and/or licenses.

  • Collects, counts, reconciles and/or deposits fees in accordance with set procedures.

  • Reconciles funds and performs calculations for reports.

  • Receives and greets visitors and determines customer needs.

  • Advises others requesting technical assistance.

  • Applies to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.

  • Develops standard work procedures within established guidelines.

MINIMUM REQUIREMENTS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:Office Assistant I,Office Assistant II, andOffice Associate I.

BENEFITS

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Balance – Rest is essential. Take time for yourself using13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

  • Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($9,893.52-$11,057.52 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

  • Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

  • Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

  • Retirement Plan– The State of Maine contributes 14.53% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

  • Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

  • Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

  • Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

  • Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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