Job Information
Robert Half Accounts Payable Specialist in Belmont, California
Description
Robert Half's appliance distribution client is seeking an Accounts Payable Specialist to work on-site in Belmont. The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to vendors, and maintaining organized and compliant financial records. This role requires strong attention to detail, excellent organizational and communication skills, and a solid understanding of basic accounting principles.
Responsibilities:
Invoice Processing:
Receive, review, and process vendor invoices for accuracy, completeness, and proper documentation (including purchase orders, receiving reports, and approvals).
Enter invoice data into the accounting system accurately and efficiently.
Code invoices to the correct general ledger accounts and cost centers.
Verify vendor information and resolve any discrepancies.
Payment Processing:
Prepare and process payments to vendors via checks, ACH transfers, or other electronic payment methods.
Ensure timely payment of invoices according to payment terms and company policies.
Reconcile vendor statements and resolve any payment discrepancies or issues.
Manage and track payment schedules to optimize cash flow.
Vendor Management:
Maintain accurate and up-to-date vendor records, including contact information, payment terms, and W-9 information.
Communicate with vendors regarding invoice inquiries, payment status, and other accounts payable-related matters.
Build and maintain positive relationships with vendors.
Reconciliation and Reporting:
Reconcile accounts payable sub-ledger to the general ledger.
Prepare and analyze accounts payable aging reports.
Assist with month-end closing processes, including accruals and reconciliations.
Provide supporting documentation for audits.
Process Improvement and Compliance:
Identify and recommend improvements to accounts payable processes to increase efficiency and accuracy.
Ensure compliance with company policies, internal controls, and accounting standards.
Stay up-to-date on relevant regulations and best practices in accounts payable.
Requirements
Qualifications:
Education:
High school diploma or equivalent required.
Associate's degree in accounting or related field preferred.
Experience:
Minimum of 2 years of experience in accounts payable or a similar role.
Skills and Abilities:
Strong understanding of accounts payable principles and procedures.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Proficiency in data entry and data management.
Proficiency in Microsoft Office Suite, particularly Excel.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Ability to maintain confidentiality of sensitive financial information.
Strong problem-solving and analytical skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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