AMVETS Jobs

Position Title:

Senior Analyst, Purchasing Agent

FLSA Status:

Exempt

Salary Grade, if non-union:

SG19

Pay Grade, if union:

Non-Union or Specific Collective Bargaining Agreement:

Non-Union

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.

Custom Job Purpose:

This position exists to perform the centralized, formal solicitation activities, including competitive bids or proposals for a wide variety of services, goods, and equipment.

Essential Functions of this Job

Execute centralized, formal competitive solicitation processes for assigned commodities and services excluding land, facilities and construction.

Work with subject matter experts for the development of complex solicitations including RFI's, RFQ's, RFP's, ITB's, Sole Source as best matched for the commodities needed. Ensure processes are in accordance with sound procurement practices, district policy and other provisions required by federal, state, and local laws. Responsible for standardizing solicitation and contract provisions, clauses, templates, and forms promoting internal efficiencies and best practice standards.

Maintain a schedule of assigned bids and solicitations. Coordinate and administer procurement planning/training sessions with end user department representatives to ensure understanding of the procurement process, associated timeframes, procurement laws and board policies. Facilitate the evaluation and recommendation of complex proposals for award.

Provide advice to personnel on procurement and contracting issues. Assist with contract interpretation, resolution of disputes and contract modifications as necessary. Coordinate with other functional areas to facilitate procurements.

Perform job functions in a responsible, professional, and ethical manner. Establish and maintain effective working relationships with school, department, and district personnel.

Perform other duties as assigned. Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the District.

Non-Essential Functions of this Job

Perform other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of current purchasing practices and procedures. Experience in researching, writing, evaluating, and administering competitive solicitations. Must possess proficient verbal and written communications skills. Ability to maintain effective working relationships with employees, vendors, schools, and departments. Ability to make sound decisions based on established policies and procedures and accepted business practices. Demonstrated leadership and management ability. Proficient computer skills with Microsoft Suite (Outlook, Excel, Word, and Access); knowledgeable in the use of enterprise resource planning (ERP) systems. Preferred: Knowledge of diversified commodities and materials used in school systems including capital equipment for new facilities; knowledge of State Statutes, School Board and DOE purchasing policies and procedures.

Education, Experience and/or Certification/License Requirements

Bachelor's degree from an accredited college or minimum three (3) years of experience in purchasing or related discipline, preferably in government or public purchasing; or equivalent combination of training, experience and education which provide the necessary knowledge, skills and abilities and other competencies necessary for success in the position. Professional purchasing certification is preferred. Minimum of three (3) years of experience in the use of job-related computer programs/systems.

Work Context:

Requires sitting and some standing, walking and moving about to coordinate work. Requires coordinating with others in accomplishing work activities. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment:

Requires working indoors in environmentally controlled conditions. Requires sitting for most of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Local Code:

10606

EEO5:

44

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.