Job Information
Johns Hopkins University Sr. Administrative Coordinator in Baltimore, Maryland
We are seeking a Sr. Administrative Coordinator who will provide complex administrative, project and patient-related support to the Chairman and Administrative Specialist for the Wilmer Eye Institute. Represents the division by communicating professionally with faculty, administrators, staff, external contacts and patients.
Specific Duties/Responsibilities
Provides administrative support to the Director and Administrative Specialist.
Manage procurement card charges, SAP financial processes, and budgets.
Assists Administrative Specialist with coordination of major departmental events and activities.
Independently identifies, recommends and implements process-improvement initiatives for the office with approval from the Administrative Specialist.
Orders/maintains office supplies, places service calls on all office equipment, contact facilities for housekeeping & general maintenance.
Assist with coordination of bi-monthly All Faculty Meetings, Long Range Planning Committee Meetings, and All Employee Meetings.
Coordinate annual faculty evaluations.
Transcribe correspondence from the Director.
General support to Wilmer's faculty & staff as needed.
Maintain conference room reservations via electronic calendar.
Maintain file room including material of a confidential nature.
Greets VIP patients/visitors.
Coordinate meeting arrangements and catering requests as needed.
Coordinate patient appointments.
Correspond with intradepartmental and interdepartmental JHMI departments and external contacts.
Minimum Qualifications
High School Diploma/GED. Five (5) years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY ($67,860 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Oph General Administration
Personnel area: School of Medicine
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.