Job Information
Johns Hopkins University Administrative Coordinator (TEMP) in Baltimore, Maryland
The Department of Pediatric Cardiology is seeking a Administrative Coordinator (Temp assignment, 3-5 months), who is a key position responsible for providing complex administrative, project and operational oversight to ensure the smooth and efficient operation of the office. The ideal candidate will assist the Division’s Leadership in streamlining procedures and processes to move the department forward. A successful candidate will be pivotal in assisting the Children’s Center Division Director and the Division’s Sr. Administrative Manager in accomplishing the goals, strategies, and initiatives of the department.
Specific Duties & Responsibilities
Arranges meetings, schedules appointments, and maintains personal appointment books for Division Director.
Make domestic and international travel arrangements with corresponding detailed itineraries and briefings in preparation for donor visits, coordinate travel plans and appointments.
Reconcile all travel expenses and submit travel reimbursements in a timely and thorough manner.
Organize and maintain electronic and hard filing system of financial documentation. Process offices invoices.
Provide for the administrative needs of staff by the procurement, maintenance, and replacement of office supplies and equipment as needed.
Partners with Sr. Administrative Manager for office logistical changes and needs
Document and prompts action items from the director’s faculty meetings.
Other responsibilities as required/assigned.
Additional Knowledge, Skills, & Abilities
Must be proficient in Microsoft Office Suite and able to use various software applications.
The individual needs to be detailed-oriented, organized, and have excellent written and oral communication.
Excellent interpersonal and communication skills, both oral and written, ability to clearly relay information to faculty, staff and students.
Ability to independently interpret policies and processes.
Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to exercise independent judgment.
Proven ability to assess priorities, respond quickly to changing needs, and balance competing responsibilities.
Must have the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Must have the ability to maintain confidentiality and effectively interact with all levels of University and Hospital employees as well as outside contacts.
Minimum Qualifications
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- EPIC
Classified Title: Administrative Coordinator
Job Posting Title (Working Title): Administrative Coordinator (TEMP)
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY ($50,000 targeted; Commensurate with experience)
Employee group: Casual / On Call
Schedule: M-F 8:30 – 5pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Ped Cardiology
Personnel area: School of Medicine
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.