Job Information
Robert Half Executive Assistant in Austin, Texas
Description
We are looking for an experienced and detail-oriented Administrative Assistant to provide comprehensive support to our clergy team and ensure smooth daily operations. Based in Austin, Texas, this role involves overseeing event logistics, managing communication, and maintaining accurate records with a thoughtful and meticulous approach. If you have a strong background in administrative coordination and enjoy working in a collaborative environment, this position offers an exciting opportunity to make an impact.
Responsibilities:
• Manage the schedules and correspondence of the clergy team to facilitate seamless daily operations.
• Coordinate all aspects of events and services, including registration, communication, and room preparation.
• Organize lifecycle events such as weddings and baby namings, ensuring timely scheduling, preparation of notices, and accurate record maintenance.
• Oversee facility rentals for events, ensuring smooth coordination and logistics.
• Order and maintain necessary supplies for clergy use and operational needs.
• Administer the creation and management of Zoom links for events and services, ensuring accessibility for all participants.
• Maintain accuracy in public and internal calendars related to rituals, services, and other activities.
• Collaborate closely with the Operations Team to support temple initiatives and build strong relationships with congregants.
• Ensure compassionate and timely communication with congregants and stakeholders.
Requirements • Minimum of 3 years of experience in an administrative or executive support role.
• Proficiency in financial tasks including accounts payable, accounts receivable, and account reconciliation.
• Strong skills in data entry, invoice processing, and billing.
• Advanced knowledge of Microsoft Excel and experience with software such as QuickBooks, Oracle, or SAP.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a collaborative team.
• High attention to detail and a commitment to maintaining accurate records.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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