Job Information
UNIVERSITY OF TEXAS AT AUSTIN Executive Assistant, TCPCHD, UT Health Austin in AUSTIN, Texas
Serve as primary administrative assistant to multiple faculty members. Maintain personal calendars, clinic calendar and schedule all appointments, including related logistical details. Directly schedule meetings, including doodle poll/availability compilation. Serve as first point of contact for faculty members, visitors, and make arrangements for official guests.Coordinate travel, including confirming flight and car arrangements and processing reimbursements for faculty members, candidates and visitors. Submit and process all required UT documentation related to travel, reimbursements, and purchases using the university's, Dell Medical School's, and the department's existing processes and systems.Utilize existing UT procurement systems (UT Market, Pro Card, etc.) to order and process Department-related expenses. Clearly track submission and receipt of funds in real time to manage expenses.Compose and prepare relevant correspondence, reports, presentations, materials and notices, and assist with follow-up materials as requested. Maintain copies of documents for office files.Assist in the coordination of events and meetings, including getting quotes from caterers and event venues. Use online tools to track responses and attendance. Reserve meeting and event rooms.Manage relevant departmental faculty and staff onboarding and transition logistics (phone, IT, office setup, etc.). Manage hospital and medical group privileging and credentialing processes for physicians and other clinical providers in an organized, accurate and timely manner.Liaise with administrative and clinical partners within Dell Medical School, UT Austin, Dell Children's Hospital, and other community stakeholders. Primary responsibility is team-focused collaboration and flexible contribution within department-identified priorities. Related responsibilities may transition over time as specific unit needs grow or shift. Serve as primary point of back-up and coverage for the Pediatric and Congenital Heart Disease Program administrative team.Other duties as assigned.