AMVETS Jobs

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00042189 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en GENERAL DESCRIPTION: Perform highly complex (senior-level) technical accounting support work. Process invoices, travel vouchers or credit card statements for products and services, accuracy, and adherence according to current policies and procedures. Review invoices to determine the accuracy of encumbrances, billing amounts, vendor information, and reconcile identified discrepancies regarding item(s) or services being billed. Initiate vouchers for payment of invoices or travel vouchers and enter relevant data into a computerized accounting system. Work under limited supervision, with considerable latitude for the use of initiative and independent judgment. The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf ESSENTIAL DUTIES:1. Perform detailed reviews and process payments for invoices for various products and/or services, travel vouchers, or credit card statements. Review receiving reports and verifies accuracy of all invoice data and vendor information. Research, resolve and edit any past due amounts, fees, fines and/or taxes. Calculate extensions and totals shown on the invoice to verify accuracy. 2. Track invoices and/or travel vouchers using internal tracking systems to ensure payments are made in a timely manner. 3. Prepare spreadsheets as needed to calculate and document the pro-rated allocation of invoice amounts among various budgets. Contact vendors or Department employees to clarify or obtain needed information, documentation, or approvals, and to coordinate credits to be applied. 4. Monitor status of invoices and/or travel vouchers awaiting additional information, documentation, or approval; document budgetary responsibility for accrued interest due to processing delays. 5. Code and process payment of invoices and/or travel vouchers charging identified budgets for payment in the State Comptrollers Accounting System (CAPPS) Centralized Accounting and Payroll/Personnel System. Prioritize workload and schedule payments to comply with legislative provisions of the Prompt Payment Act and avoid the accrual of interest charges. 6. Research delinquency, termination, and/or disconnect notices to establish payment status and contact vendors for resolution. Respond to inquiries from vendors and Department employees regarding the receipt, processing stage, and warrant issuance for all assigned invoices. Review and request receipts, documentation, or verification of all travel related or credit card expenses. Query the automated accounting system to determine status and to identify actions required to activate transactions rejected due to technical error. Identify purchases which may be capitalized, code payment appropriately and forward information to the ap ropriate accounting office to be added to asset inventory. 7. Operate a personal computer to enter, retrieve, edit, and balance the accounts payable information into the Centralized Accounting and Payroll/Personnel Systems (CAPPS), or Uniform State Accounting System (USAS) automated accounting systems; and to prepare reports, correspondence and other communication using word processing and spreadsheet software applications. 8. May work with departments to initiate and establish vendor setups and accounts to ensure accurate and timely payments. 9. May prepare a variety of monthly or annual reports pertaining to contract orders, vendors, gasoline deliveries, or other accounts payable operations. 10. May perform detailed review and process replenishments for established petty cash accounts. 11. May process cash refund documents from Department components. 12. May process inter-agency transaction voucher documents from other state agencies. 13. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. 14. Perform related duties as assigned. Qualifications: GENERAL QUALIFICATIONS and REQUIREMENTS: Education Graduation from a standard senior high school with a High School Diploma is required. Additional college coursework in accounting is preferred. Experience Minimum of one (1) year experience performing accounting related work. Experience in applying accounting principles, and/or experience with accounting systems is preferred. Substitution Note: Education of the type described may be substituted for the experience requirement on a year-for-year basis. Note: thirty (30) semester hours is considered equivalent to one (1) year of education. Licensure and/or Certification If driving is required, must possess a valid driver license from state of residence. Regulatory knowledge Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures. Interpersonal Skills Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Organizational and Prioritization Skills Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism. Research and Comprehension Must demonstrate ability to access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently. Analytical Reasoning/Attention to Detail Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Technology (computers/hardware/software/operating systems) Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to quickly learn multiple system requirements and troubleshoot solutions to issues. Confidentiality and Protected Information Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information. Safety Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks,