Job Information
Ortho Sport and Spine Physicians Administrative Assistant in Atlanta, Georgia
Position Overview: We are seeking a detail-oriented, proactive Administrative Assistant to support our facilities, real estate, and legal coordination functions. This role is essential to the day-to-day efficiency of clinic operations, helping manage documentation, scheduling, and communications across multiple properties and legal services. Key Responsibilities: Legal Coordination Support: · Schedule depositions between physicians and attorneys · Coordinate Zoom links and conference calls for virtual meetings · Track and organize physician legal work (narratives, questionnaires, life care plans) · Maintain calendar preferences and availability for physicians General Administrative Tasks: · Maintain business license renewals · Monitor and follow up on outstanding items or deadlines · Respond to emails and inquiries related to facilities or legal coordination · Perform general clerical duties as needed · Assist with travel reservations Facilities & Property Support: · Maintain updated vendor contact lists · Coordinate utilities setup and cleaning services for all clinic locations · Help maintain property-related records and files · Schedule service requests and follow up with vendors as needed · Pick up / distribute incoming mail Provider / Credentialing · Track CME for each provider to ensure state licensing requirements are met. · Assist with new state licensing packets/renewals to ensure documents are in order. · Assist with reaching out to providers to obtain necessary information for licensing. · Assist with hospital credentialing applications · Help maintain licensing files filing & auditing to ensure they remain up to date Qualifications: · Strong organizational and time management skills · Excellent written and verbal communication · High attention to detail and ability to multitask · Proficiency in Microsoft Office (Outlook, Word, Excel) and Zoom · Minimum of 2 years of previous experience in a medical, legal, or real estate setting is a plus; 3-5 years preferred Ortho Sport and Spine Physicians is an Equal Opportunity Employer and does not discriminate in its employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other characteristic protected by federal law or Georgia law.