AMVETS Jobs

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Cal Poly Humboldt

Sponsored Programs Foundation (SPF)

JOB DESCRIPTION

This is not a state position.

Title:

SPF Purchasing Coordinator

Project Name:

General Operations

Supervisor:

Lead Accounts Payable Technician

Wage Range:

$20.00-$24.00

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Essential functions of the job:

This is a full-time staff position for Cal Poly Humboldt Sponsored Programs Foundation (Auxiliary). This is an office environment and business casual dress code is expected. Must be available to work between Monday-Friday 8am-5pm. This is not a State of California position and is at-will employment.

Currently, this position is eligible for telecommuting after a 90-day onboarding period.

Work-from-home equipment will be provided

.

Under the direction of the Lead Accounts Payable Technician, the SPF Purchasing Coordinator is responsible for completing all necessary workflow steps involved with Sponsored Programs Foundation purchasing from Suppliers. A Supplier is defined as any individual or organization who is not a Cal Poly Humboldt staff or faculty, Sponsored Programs Foundation staff, or Cal Poly Humboldt student. The SPF Purchasing Coordinator applies a working knowledge of current campus, state, and federal regulations and limitations on all contracts and purchasing documents regardless of complexity or technical content. The incumbent for this position must have strong written and verbal communication skills and should prioritize attention to detail in all aspects of their work.

Procurement of Commodities and Services

Process Payment Requests:

Review and process prescreened payment requests submitted via Trello, ensuring accuracy and timeliness.

Departmental Requisitions:

Analyze, evaluate, and process requisitions through assigned carts, collecting necessary documentation as needed.

Requisition Submission:

Submit daily requisitions in CSUBuy P2P, whether received via Trello or assigned carts.

Sole Source and Brand Justifications:

Assist in the development and review of justifications to support procurement decisions.

Workflow Management:

Maintain clear and consistent tracking in Trello to monitor requisition progress and follow up on pending items, including purchase orders and vouchers.

Supplier Registration:

Initiate and oversee supplier registration, ensuring completion and escalating as necessary.

ProCard Management:

Process orders using a master ProCard and reconcile expenses monthly in accordance with established timelines.

Policy and Compliance:

Adhere to auxiliary purchasing procedures, policies, and guidelines, ensuring compliance in all procurement activities.

Order Expediting:

Follow up on requisitions and purchase orders to ensure timely delivery of goods and services.

Service Agreements:

Process agreements through DocuSign when required.

Collaboration and Communication:

Attend staff meetings and collaborate with other units to ensure proper implementation of policies, procedures, and programs.

Process Improvement:

Assist in developing and refining departmental policies, procedures, and website resources.

Cross-Training and Coverage:

Maintain a general understanding of SPF Accounts Payable functions and provide coverage for the SPF AP Coordinator as assigned.

Task Prioritization:

Balance priorities based on team needs, client expectations, and as well as direction from the SPF Executive Coordinator and SPF Executive Director.

Other Duties: