AMVETS Jobs

Office Coordinator - Brooks College Dean's Office

Allendale, MI

Full Time

R102713

This position coordinates a variety of duties for the Brooks College of Interdisciplinary Studies with a focus around college communications, in which discretion and/or judgment concerning the procedures to use or policies to follow is required.

Job Classification & Benefits:

C3 Level. Minimum starting wage of $19.52 per hour.

Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire. Essential Functions:

• Maintain websites for the Brooks College of Interdisciplinary Studies (Brooks College), and create attractive and effective content for these websites that adheres to university standards. This includes working with a variety of faculty and staff to ensure web information is current. • Provide onsite support at various Brooks College events. • Support the Assistant Dean in implementing marketing and communications strategies related to digital, social media, and multimedia content within the College. • Serve as lead organizer for Brooks College Dean's Office events and meetings, including room reservations, food orders, e-invitations, etc. • Interact with and monitor social media platforms for Brooks College and its programs/units/offices. • Create and maintain database systems. Responsible for data entry, maintenance, management and report retrieval. • Generate reports, presentation materials, spreadsheets and graphics, and other similar materials using computer systems. • Create, maintain, and update files and record keeping systems (paper and/or computerized). • Compile and logically format statistical data and reports and distribute information for annual reports, Brooks College newsletters, faculty/staff awards, strategic planning, enrollment/faculty load, and other reports. • Provide support within Brooks College in areas of communication, research, statistical compilation, and preparing meeting minutes. • Receive information in various forms and determine the appropriate method of processing. • Provide secondary budget support for the office and other projects as necessary. For SWS, this includes processing travel and expense forms, requisitions, honorariums. • Coordinate with other office staff to ensure the completion of high quality clerical work for the office, which includes answering telephones, providing information, or routing calls to appropriate person; opening and routing incoming mail and preparing outgoing mail, including bulk mailings; typing memos and other correspondence; maintaining office filing system in shared drives. • Conduct special projects and assist with events as directed. • Complete other related duties as assigned.

Required Qualifications:

• High school graduate or equivalent. • Minimum of three years of relevant work experience. • Experience with various computer software applications such as Microsoft Office and/or equivalent. • Demonstrated experience to successfully operate office equipment. • Data entry experience. • Typing and spelling competency with grammar and proofreading skills. • Possess strong verbal and written communication skills. • Demonstrated experience to successfully provide quality customer service • Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others. • Ability to work under pressure and meet deadlines. • Demonstrated experience to successfully maintain satisfactory work performance and attendance records. • Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications:

• Some college course work. • Higher education exper