Job Information
Aimbridge Hospitality Part Time Group Reservations Coordinator in Alexandria, Virginia
Job Summary
The Group Reservations Coordinator works closely with Sales & Marketing Accounting Conference Services and Group Meeting Planners to ensure excellent customer service and the highest level of accuracy in bookings is always provided. The ideal person for this role is familiar with hotel reservations systems, very detail oriented and a strong communicator. This role is a part time position. Must have availability to work Mondays.
Responsibilities
QUALIFICATIONS:
High School graduate or G.E.D. equivalent.
Six months reservations experience in the hospitality industry
Knowledge of Outlook MS Word and Excel required.
Experience with Group Sales computer systems including Delphi and SMS
Occasional evening and weekend work to meet deadlines.
Capable of using multiple systems at the same time
Self-starter results-oriented team player and demonstrates a high-level attention to detail
Flexibility and adaptability to a dynamic evolving environment
JOB RESPONSIBILITIES:
Keep updated files on all upcoming groups upon receipt of turnover.
Ensure accuracy between the Delphi and SMS systems (room blocks rates cutoff dates).
Detail each Group profile and/or reservation with Group specific information (rate rate code deposits location requests package inclusions contract concessions etc).
Build rates and inclusive packages specific to each Group (create routing profiles deposit policies cancellation policies etc.).
Process travel agent commissions.
Act as liaison between group and central reservations.
Input group rooming list and facilitate all rooming list changes and billing changes upon receipt from conference service coordinator assigned to the group.
Manually assign specific accommodations based upon feature and/or location requests.
Provide reservation and pick up reports upon request.
Cross reference Group resumes with system information and ensure accuracy.
Attend all Pre-Planning and/or Pre-Conference Meetings with clients and Conference
Services Coordinator (Via phone if not available to attend in person).
Review no shows from previous night and make corrections as needed.
Assist accounting in verifying and correcting group guest’s folios.
Ensure all group functions and audits are completed in an accurate and timely fashion.
Communicate effectively communicate with Call Center Manager Business Analyst Sales
Manager and Conference Services Coordinator and group meeting planner.
Performs other duties as assigned by hotel/department leadership.
Property Details
Blending elegance and comfort in the exclusive Carlyle section of Alexandria's Old Town, this hotel offers luxurious accommodations, and first-class amenities, only a short distance from the sites of Washington, D.C.
The Westin Alexandria is ideally located only 3 blocks from the King Street metro station, allowing guests to easily explore the surrounding area. Ronald Reagan National Airport and Interstate 495 are also nearby.
Company Overview
As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.
Benefits
After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:
Now offeringDaily Pay! Ask your Recruiter for more details
Medical, Dental, and Vision Coverage
Short-Term and Long-Term Disability Income
Term Life and AD&D Insurance
Paid Time Off
Employee Assistance Program
401k Retirement Plan
Apply for this position (https://careers-aimbridge.icims.com/jobs/317275/part-time-group-reservations-coordinator/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834475008)
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EEO Statement
Aimbridge Hospitality provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
PropertyWestin Alexandria
Posted Date1 month ago(4/1/2024 11:40 AM)
ID2024-317275
LocationUS-VA-Alexandria
CategoryFront Office/Guest Services
TypeRegular
StatusPart-Time