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Human Resources Analyst C - District 08 - Alexandria

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Human Resources Analyst C - District 08 - Alexandria

Salary

$3,579.00 - $7,025.00 Monthly

Location

Alexandria, LA

Job Type

Classified

Job Number

55/D08/85010/HRA-C/3.21.25-CW

Department

DOTD-Engineering & Operations

Division

District 8- Alexandria

Opening Date

03/26/2025

Closing Date

4/2/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

             

55/D08/85010/HRA-C/3.21.25-CW

Section 55 - Human Resources located in District 08 - Alexandria

About this position:

This position functions as an HR Analyst C in District 08, Alexandria, LA and reports directly to the Region 1 HR Manager. Incumbent is one of the primary Human Resources contacts within the District. The incumbent must be self-motivated and able to perform duties independently with limited supervision. The incumbent participates in a CPG with an entry- level of HR Analyst A (AS 612) with a cap of HR Analyst C (AS 615). The incumbent is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. The HR Analyst C assists the ADA-Business as a consultant to the District Administrator and other members of the management staff. Incumbent may assume full responsibility of all aspects of the Human Resources function. The HR Analyst C must possess extensive knowledge of Human Resources Laws, Policies and Procedures in accordance with Louisiana and Federal guidelines and have working knowledge of LASERS, e-Enrollment, Insurance benefits, LAGov HCM and LA Careers. Incumbent participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. Please see Example of Work for full position description.

An Ideal Candidate should possess the following competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Jessamye Charette

Human Resources Manager B, District HR Unit

(225) 379-1675

Jessamye.Charette2@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Five years of human resources experience; OR

Six years of full-time experience in any field plus two years of human resources experience; OR

A bachelor’s degree plus two years of human resources experience; OR

An advanced degree in human resources, business administration, public administration, industrial and organizational psychology, organizational behavior, or a Juris Doctorate plus one year of human resources experience.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Designation as a Society for Human Resource Management Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP), Professional in Human Resources (PHR), or a Senior Professional in Human Resources (SPHR) will substitute for a maximum of one year of the required experience.

Job Concepts

Function of Work:

To perform diversified and technical tasks in the maintenance of human resources functions.

Level of Work:

Advanced.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst B by the presence of advanced level human resources responsibilities.

Differs from Human Resources Specialist by the absence of serving as a technical specialist over assigned programs.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

Function Statement:

This position functions as an HR Analyst C in District 08, Alexandria, LA and reports directly to the Region 1 HR Manager. Incumbent is one of the primary Human Resources contacts within the District. The incumbent must be self-motivated and able to perform duties independently with limited supervision. The incumbent participates in a CPG with an entry- level of HR Analyst A (AS 612) with a cap of HR Analyst C (AS 615). The incumbent is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. The HR Analyst C assists the ADA-Business as a consultant to the District Administrator and other members of the management staff. Incumbent may assume full responsibility of all aspects of the Human Resources function. The HR Analyst C must possess extensive knowledge of Human Resources Laws, Policies and Procedures in accordance with Louisiana and Federal guidelines and have working knowledge of LASERS, e-Enrollment, Insurance benefits, LAGov HCM and LA Careers. Incumbent participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.

While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Job Duties & Responsibilities:

80% Human Resources Functions:

Working in conjunction with ADA-Business, the HR Analyst C is responsible for the recruitment of, management of, and providing direction to the employees of the assigned District. Processes and implements the full range of employee administration functions required to recruit and manage personnel and payroll related actions including appointments, performance adjustments, promotions, reallocations, separations, etc. Responsible for ensuring the accuracy and integrity of data including but not limited to; bank details, cost distribution data, planned work schedules, date specifications (agency hire date, anniversary dates, adjusted services and leave accrual dates, next performance adjustment dates, etc.) tax withholding information, personal data, organizational data, as well as other personnel related data. Incumbent maintains confidential files for both active/retired employees, ensuring compliance with Civil Service rules and regulations, Federal and State laws, as well as Agency and District policies and procedures. Maintains and prepares confidential employee records for pre­employment drug testing.

Incumbent serves as the primary point-of-contact in receiving and resolving Employee Administration issues/problems for the assigned District. HR Analyst C consults with employees within the District on a regular basis regarding salary calculations, leave accrual taxes, complaints, performances issues, etc. Incumbent is responsible for preparing documentation for all disciplinary actions and terminations; consulting with local management and Headquarters HR as needed in obtaining supporting documents and providing unbiased opinion on such matters to District Administrator and Section Heads. Incumbent is responsible for preparing applicable documentation, ensuring its accuracy and compliance with applicable Federal, State, Civil Service, Agency, and District Rules, regulations, policies and procedures.

HR Analyst C assists the ADA-Business as a strategic partner to the District Administrator, section heads, managers, and supervisors regarding the staffing needs of the District. Ensuring open positions are posted in a timely manner, utilizing both internal and external sources as necessary. Responsible to screen applicants based on required qualifications and forward information to hiring manager. Incumbent consults with the hiring manager, ensuring hiring process is in compliance with applicable Federal, State, Civil Service, Agency and District rules, regulation, policies and procedures. HR Analyst C is responsible for observing and auditing interviews for probationary and promotional appointments throughout the District, identifying strengths and opportunities for improvement. Incumbent confers with hiring manager and senior staff regarding non-compliance concerns.

Incumbent is responsible for on-boarding process including but not limited to verifying employment eligibility, ensuring the accuracy of all employment documents, advising new-hire of payroll, beneficiary and insurance options and processing of information in applicable State systems.

HR Analyst C coordinates "Annual Enrollment" period for insurance benefits, scheduling meetings and personal consultation to explain benefits. Active employees, retirees, and their dependents with insurance matters, questions and change concerning benefits. Completes proper insurance forms, including pre-existing documents as required. Confers with supplemental insurance agents to enroll employees and/or change selections.

HR Analyst C counsels employees concerning retirement eligibility, retirement options, and terminal leave dates ensuring the employee the maximum advantage of leave and benefits; consulting with Headquarters HR as necessary. Incumbent is responsible to ensure proper documentation and processing of employee's retirement choices, including continued employment after completion of DROP period.

Incumbent serves as point-of-contact for all employee related claims, including but not limited to disability, death, ADA accommodations, and assists employees with Employee Self Service access and issues/problems. Incumbent assists District managers and supervisors with the 'Transitional Return to Duty" program in accordance with department policy.

Coordinates and prepares job descriptions to create and establish new positions and update existing positions. Updates SF-3 's for "cyclical reviews" annually as designated by the Headquarters HR Compensation Unit.

15% Reporting (LAGov HCM and Table of Organization/Vacancy Activity):

Generates and reviews various reports related to employee administration (personnel actions and payroll entry) verifying the completeness and accuracy of data entered. Provides appointing authorities with LAGov HCM generated reports for upcoming performance adjustments, PES evaluations and attainments of permanent status.

HR Analyst C works in conjunction with the DOTD Program Director to compile data and prepares weekly HR transmittal for the District Administrator and Section Heads, keeping supervisors apprised of the TO for District staffing and projected needs. Maintains and updates District Organizational chart as needed.

5% Miscellaneous

May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Are you a permanent LA-DOTD employee?

• Yes

• No

  02

  Are you a probational LA-DOTD employee?

• Yes

• No

  03

  Are you a current or former employee of the State of Louisiana?

• Yes

• No

  04

  If so, for which state agency(ies) do you/did you work and during what time period(s)? If not indicate "N/A".

  05

  To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

  06

  What are your career interests?

  07

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  08

  CE: Explain your rating by providing specific and relevant examples in the box below.

  09

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  10

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  11

  FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

• 1= I have no experience and/or am uncomfortable focusing on customers

• 2= I have limited experience or require assistance to focus on customers

• 3= I can focus on customers

• 4= I can focus on customers and help others improve their ability to focus on customers

  12

  FC: Explain your rating by providing specific and relevant examples in the box below.

  13

  Please select how you qualify for this position from the options below.

• Five years of human resources experience.

• Six years of full-time experience in any field plus two years of human resources experience.

• A bachelor’s degree plus two years of human resources experience.

• An advanced degree in human resources, business administration, public administration, industrial and organizational psychology, organizational behavior, or a Juris Doctorate plus one year of human resources experience.

• None of the above.

  Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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